What are the responsibilities and job description for the Payroll Specialist position at Allen Harim Foods, LLC?
Summary
The primary responsibility of the Payroll Associate is to coordinate all payroll processes.
Essential Duties and Responsibilities
- Support the Vision, Mission and Values of Allen Harim.
- Process employee data sheets that include: rate changes and other items that affect pay and deductions.
- Process state tax change paperwork
- Process union dues and fee deductions as required.
- Enter weekly bonus pay for live hang and cone debone
- Enter weekly sign on bonuses
- Enter 90 Day Rate Changes into ADP weekly
- Run report to verify hourly pay rates
- Receive in and organize weekly checks from ADP
- Process all direct deposit requests and CMS for paycards
- Process actual payroll for hourly employees including but not limited to entering vacation, personal day, Holiday pay and advance pay; running payroll, reconciling totals, copying and distributing reports and filing all supporting documentation.
- Upload hourly payroll into AS400
- Research problems and discrepancies relative to payroll.
- Train new supervisors/managers on Kronos, set up salary employees in Kronos
- Verify and approve invoices for temp agencies
- Communicate payroll information to all temp agencies after payroll upload
- Cross train with Pinnacle and back up payroll
- Assists Harbeson HR department as needed with employee inquires, projects, etc.
- Performs other related duties as assigned
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note for level:
- Basic: Incumbent is able to use their knowledge/skill with support by more experienced individuals.
- Advanced: Incumbent is able to independently use their knowledge/skill.
- Expert: Incumbent is able to train others on their knowledge/skill.
- Possess superior interpersonal and communication skills.
Education and/or Experience
- High School Diploma or GED
- Payroll Certificate or three years payroll experience
- Excellent organizational skills
- Microsoft Office with a strong emphasis on Excel
- ADP experience
- Kronos experience
Knowledge/Skills
- Demonstrate critical thinking skills
- Strong organizational skills with the ability to prioritize and multiple task-Advanced
- Ability to provide exceptional client service, exhibit a sense of urgency and strong commitment to quality
- Accuracy is absolutely critical
- Integrity, professionalism, discretion and ability to maintain confidentiality essential
- Ability to interact effectively at all levels and across diverse cultures.
- Ability to maintain professional composure when dealing with emotional or confrontational circumstances.
- Self-motivated, ability to work independently yet is a team player
- Proved ability to work within tight deadlines
- Flexibility and willingness to expand role as needed
- Ability to be an effective team member and handle projects responsibly.
Supervisory Responsibilities
List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities.
- N/A
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, sit and use hands to manipulate, handle or feel objects, tools, controls and office equipment. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel or crouch. Must be able to lift up to 10lbs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is an office setting with moderate office noise. Must be available for local business travel.