What are the responsibilities and job description for the Entry Level Administrative Assistant/Legal Assistant position at Allen Law, PC?
Overview
We are seeking a motivated and detail-oriented Entry Level Administrative Assistant or Legal Assistant to join our team. This position is ideal for individuals looking to start their career in an administrative role within a dynamic environment. The successful candidate will support various administrative functions and contribute to the efficient operation of our office.
Duties
- Open and close client files with attention to detail
- Answer phone calls and handle inquiries in a professional manner
- Perform filing duties and maintain organized records
- Draft simple legal documents and correspondence using templates in our software
- Communicate via email with clients, opposing counsel, and other stakeholders
- Open and distribute incoming mail
- Make follow-up phone calls to clients and opposing parties to ensure timely progress on cases
- Scan and organize closed files for storage
- File legal pleadings at the courthouse
- Assist paralegals with day-to-day tasks and case preparation
- Provide general administrative support, including managing schedules, organizing files, and maintaining office supplies.
- Assist in legal drafting and proofreading documents to ensure accuracy and compliance with relevant regulations.
- Conduct research, asset investigations, and skip-tracing using online tools to gather information pertinent to ongoing cases.
Experience
- No prior law office experience required; we are willing to train the right candidate
- Basic computer skills (proficiency in MS Office or similar software)
- Strong communication skills, both written and verbal
- Ability to manage time effectively and stay organized
- Friendly and professional demeanor when interacting with clients and colleagues
- A positive attitude and eagerness to learn
This role offers a great opportunity for growth and development within the administrative field while contributing to meaningful projects that impact our community.
Job Type: Full-time
Pay: From $17.00 per hour
Expected hours: No more than 40 per week
Benefits:
- Dental insurance
- Free parking
- Paid time off
Schedule:
- 8 hour shift
Ability to Commute:
- Springfield, MA 01115 (Required)
Work Location: In person
Salary : $17