Payroll Accountant III

Job description

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

Role Purpose

Process all aspects of semi-monthly payroll for all U.S. admin staff and U.S. track legal staff, including expatriates (i.e. globally). This includes the inputting of new hires, terminations, salary increases, overtime payments, bonus payments, tax forms, etc. Liaise with associates and administrative staff on all payroll related items.

Role and Responsibilities

• Calculate and input data for all new hires, terminations, leaves of absences, benefit deductions, rate changes, retro pay, timesheets, expense statements, etc. Process state and federal tax forms, as well as other payroll related forms. Review output for accuracy and ensure that payroll is processed correctly and in a timely manner. Process information for salary verifications, unemployment claims and mortgage verifications.
• Process bonus payrolls. Must have a clear understanding of bonus and supplemental taxes.
• Process all aspects of payroll with a focus on resolving complex or ad hoc cases.
• Responsible for recording, reconciling, and disbursement of garnishments.
• Review and upload Benefits files for accuracy every payroll.
• Input taxes for expatriate employees. Administer wire transfers, obtain banking information, calculate portion to be wired, calculate amounts in foreign currency and forward to Treasury Services to be wired before payday. Prepare funding for payrolls, including funding taxes as well as check and direct deposit payments. Upload expatriate payments for housing and Cost of Living allowances.
• Work with Global Mobility and audit information provided for all expatriates.
• Filing of New York State, "Multiple worksite report" and for the Bureau of Labor Statistics for New York, Texas, California, DC
• Create and run custom reports in ADP Reporting
• Respond in a timely and professional manner to questions concerning paychecks, miscellaneous employee inquiries and, to do so, maintain a working knowledge of current issues related to processing of a payroll with an international law firm.
• Timely filing of all payroll data after processing.
• Research any historical information as needed.
• Consult with ADP when system problems arise and can follow specific verbal instructions over the phone to resolve issues.
• Provide W-2 breakdowns to 3rd party Tax advisors for associates and complete special projects as assigned. At year end, process gross ups for bar fees, printers, employee taxable gifts, etc., so that W-2s can be updated.
• Assist with providing banking balance, banking transaction detail information, daily review of Positive Pay and direct deposit rejections to Treasury Services.
• Assist with payroll audits.
• Other duties as assigned.

Key Requirements

Additional information - External

This role is open for individuals based in New York. For individuals assigned to or hired for this opportunity in New York, the estimated annualized base salary range for this position is $91,000 -$108,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position and other job-related factors permitted by law.

Equal Employment Opportunity

A&O Shearman is an equal opportunity employer. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. It is A&O Shearman's policy to ensure equal employment opportunity for all individuals, without discrimination or harassment on the basis of race, creed, color, religion, sex, age, national origin, citizenship status or alienage, disability, pregnancy or related medical issue, military or qualified veteran status, familial status, marital status, partnership status, sexual orientation, gender, including gender identity, gender expression or transition status, genetic predisposition or carrier status, status as a victim of domestic violence, stalking and / or sex offenses, sexual and reproductive health decisions, unemployment status, or any other basis protected by applicable federal, state and local laws. This policy applies to all aspects of an individual's relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.

If you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at US-HRTransactions@aoshearman.com or call 1 212 610 6300 and ask for HR Transactions.

Salary : $91,000 - $108,000