What are the responsibilities and job description for the Front Office Clinic Staff position at Allergy and ENT Associates?

Allergy & ENT Associates is HIRING!

Our patient volume is growing!!

We will be opening our new location in Fulshear soon, we need a Front Office Receptionist to help this clinic get started!

Location :

26750 Farm to Market 1093

Fulshear, TX 77406

Training will take place at the Katy office until Fulshear opens.)

Hours :

Specific schedule is being discussed. Will be open 4 Days / Week for the first year.

BENEFITS : PTO & Holidays

Health, Dental, & Vision Insurance

401K

And more!

Position Summary

To provide high quality patient care services, treating all patients' and guests with courtesy, fairness, and respect. Works with management and staff members in a spirit of cooperation and teamwork. Supports the goals and objectives of Allergy & ENT Associates.

Essential Duties & Responsibilities

Follows office policies, procedures, and protocols as appropriate.
Communicates effectively with other staff members.
Greets visitors with a smile in a polite, prompt, helpful manner. Provides any necessary instructions / directions. Informs appropriate department / person of patient's arrival.
Completes necessary paperwork such as fee tickets, etc. Uses computer system to generate information necessary for billing.
Updates patient information, collects co-pays, provides any necessary form(s) needing completion, obtains signature as necessary.
Maintains clean, orderly waiting room and work area.
Answers phone promptly and in a pleasant manner and deals with customer needs expeditiously, such as making appointments, taking messages for the clinical staff, etc.
Updates information in electronic patient charts according to policy and procedure.
May perform specific Job Activities as assigned per office location

Qualifications

EDUCATION AND EXPERIENCE

High school graduate or equivalent

3 years of office experience required. One year medical office experience preferred.

Knowledge of medical terminology, HMO, PPO, medical insurance industry and general clerical procedures.

Knowledge of CPT & ICD-9 / 10 Coding System.

Ability to operate a multi-line telephone system.

Must be self-directed and able to work independently

Attention to detail a must

Professional, calm and courteous demeanor

Excellent verbal and written communication skills

COMPUTER SKILLS

Proficient computer skills in Microsoft Office and Outlook. EPM & EHR

Knowledge, Skills, Abilities

Safety and Confidentiality - Follows OSHA regulations and the safety guidelines of the Practice. Follows HIPAA policies and procedures. Respects and maintains patient confidentiality.

Organization - Uses time efficiently by prioritizing and planning work activities; is methodical and efficient in structuring tasks to be accomplished.

Professional Maturity - The ability to separate emotional feelings from the real issues at hand. The ability to legitimately and objectively challenge the substance of our beliefs and biases of our observations.

Time Management - Managing one's own time and the time of others; the ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Interpersonal Communication - Writes and speaks effectively based on the psychological, relational, situation, environmental and cultural dynamics within the situation

Communication - The ability to write and speak effectively using appropriate convention based on the situation; actively listens to others, asks questions to verify understanding, and uses tact and consideration when delivering feedback to others.

Physical Demands

Physical Demands : Face paced medical office environment. Good eyesight and hearing, manual dexterity, and full range of body motion required. Must be able to stand and / or sit for extended periods of time. May require occasional lifting of 25 pounds or more. May be exposed to acutely ill patients, and communicable diseases.

Work Environment

Well-lighted, heated and / or air-conditioned indoor office setting with adequate ventilation; Moderate noise (examples : business office with computers and printers, light traffic). Typical schedule is Monday through Friday with regular working hours; Occasional overtime may be required.

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