What are the responsibilities and job description for the Administrative Assistant II position at Alliance Defending Freedom Career Center?
Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.
Administrative Assistant II, Development & Foundations Support
Alliance Defending Freedom is looking for a highly self-motivated Administrative Assistant II to join our Development Team in our Scottsdale, AZ Office. As the Administrative Assistant II, Development & Foundations Support, you are a vital part of the Development Team. In this role, you will report to the Development Support Manager and are responsible for providing administrative support for the Development and Foundation Partnerships teams.
Your Essential Responsibilities:
In this position, you will:
- Maintain grant procedures by updating the databases and keeping track of the current grant status (submitted, received, or approved) and assist the Foundation Partnership Coordinator in the creation of grant proposals
- Manage donor acknowledgement process including processing grant letters and sending to appropriate team members and sending thank you letters to Foundations
- Track team projects by maintaining agendas and ensuring they are up-to-date
- Manage and process expense reports for multiple team members
- Maintain CRM database by ensuring contacts and information is entered and accurate
- Provide clerical support for Development team members including faxing, scanning, copying and collating documents, taking meeting notes and disseminating concise action item summaries, managing calendars, scheduling meetings, coordinating travel arrangements, and providing timely and accurate reports on DTP portfolios as requested
- Provide logistical printing and mailing support through the Office Service Center and Mail Room. This includes coordinating the mailing of marketing materials, reports, holiday cards, and office supplies to DTPs across the country and occasionally to Ministry Friends.
- Perform customer service for Development team members including updating Ministry Friend information in Reliance, answering questions and being a liaison for DTPs, and ensuring Development team members are prepared for Ministry Friend engagement through their strategy goals
- Interface and collaborate with other departments to help DTPs effectively and strategically execute Ministry Friend interactions and asks
- Answer calls and respond to emails from Development team members with timely and excellent customer service
- Maintain Development files and paperwork
- Assist as needed with event preparation and follow-up
Other Responsibilities (Non-Essential):
- You will be asked to perform related duties or special projects as assigned.
Skills you need to succeed:
Demonstrated proficiency in:
- Excellent verbal, written, and interpersonal communication skills
- Strong organizational and attention to detail skills
- Strong computer skills including Microsoft Office Word, Excel, PowerPoint and Outlook; experience with SharePoint and Salesforce is preferred
- Strong initiative and self-motivation
Ability to:
- Professionally handle confidential information
- Multitask efficiently and prioritize appropriately
- Demonstrated ability to work effectively in a team setting or work independently when needed
- Interact with people of substantial financial means
Education and/or experience:
- Minimum 2 years of administrative experience
- Prior successful experience in building relationships and working effectively with a team while managing multiple projects
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.
