Logistics Assistant Manager

Job Summary:

We are seeking a proactive and highly organized Logistics Manager – Exhibitor & External Shipments to oversee the coordination and execution of domestic exhibitor shipments for trade shows, as well as external freight and distribution logistics. This role is responsible for ensuring the smooth and timely transportation of exhibitor materials to and from trade shows while also managing broader logistics operations, including outbound shipments to clients and partners. While primarily in-office, this position requires occasional travel to trade shows and exhibitor locations for on-site coordination and oversight.

Key Responsibilities:

Exhibitor and Trade Show Logistics:

Plan, coordinate, and oversee the domestic shipping and handling of exhibitor materials to and from trade shows and conventions.

Work with carriers, drayage providers, and event coordinators to ensure timely and compliant freight movement.

Manage on-site logistics during events

External Shipment Management:

Oversee the transportation of goods, materials, and equipment outside of trade shows, ensuring on-time deliveries and cost efficiency.

Manage relationships with carriers, suppliers, agents and exhibitors to optimize shipping routes and reduce costs.

Inventory and Supply Chain Coordination:

Maintain accurate tracking of exhibitor materials, external shipments, and inventory movement.

Work with warehouse and distribution teams to ensure smooth inbound and outbound logistics.

Implement process improvements to enhance supply chain efficiency and reduce transit delays.

Budget and Cost Optimization:

Monitor logistics costs for both exhibitor and external shipments, identifying opportunities for savings and efficiency improvements.

Negotiate competitive freight rates with carriers and logistics providers.

Collaboration and Problem-Solving:

Work cross-functionally with marketing, sales, exhibitor services and operations teams to align logistics with overall business objectives.

Troubleshoot and resolve logistics-related issues, including delays, damages, and carrier disputes.

Occasionally travel to trade shows and exhibitor locations to oversee shipping operations and ensure quality control.

Qualifications and Skills:

Education: Logistics, Supply Chain Management, Business, or a related field (preferred).

Experience: 5 years in logistics, freight management, supply chain operations, or event logistics, with experience in both exhibitor and external shipping.

Technical Skills: Proficiency in logistics and inventory management software, Microsoft Office Suite, and ERP systems.

Problem-Solving and Organization: Ability to manage multiple shipments and logistics operations simultaneously while maintaining attention to detail.

Strong Communication & Negotiation Skills: Ability to work effectively with vendors, carriers, exhibitors, and internal teams.

Flexibility and Travel: Willingness to travel occasionally for trade shows and exhibitor meetings.

Valid Drivers License and clear driving background (MVR will be conducted)

Benefits:

Competitive salary with performance-based incentives

Career growth and professional development opportunities

If you are a results-driven logistics professional who thrives in a dynamic environment, we invite you to apply and be a key player in optimizing exhibitor and external shipments!

About Alliance Exposition Services LLC

Alliance Exposition Services, a leading provider of comprehensive hotel show solutions, from small-scale gatherings to large-scale expositions, provides comprehensive trade show production services tailored to show managers and event producers. Alliance Exposition is the nation’s go-to General Show Contractors at hotels. Our nationwide reach ensures seamless execution anywhere in the United States, while our proven track record of success, with a strong client retention rate, and event production in over 535 hotels, speaks volumes about our commitment to delivering exceptional results.