Project Coordinator - CRP & Pharmaceutical Programs

The Alliance for Clinical Trials in Oncology Foundation (Foundation) is a foundation created to enhance and expand the ability of the Alliance for Clinical Trials in Oncology (Alliance) to conduct cancer clinical research and address important treatment questions through large-scale clinical trials. Through efforts of the Foundation in support of the Alliance, clinical trials and laboratory research are conducted to discover new or improved ways to prevent, treat, and cure many types of cancer, including leukemia and lymphoma, and cancers of the breast, prostate, lung, and gastrointestinal (GI) tract, and help educate the medical community on methods of cancer diagnosis, treatment, and prevention.

The Alliance for Clinical Trials in Oncology Foundation is looking for a Project Coordinator who is excited to support our Clinical Research Professional Committee & our Pharmaceutical Affairs units. This role will act as a liaison for committee meetings, coordinate agendas for meetings, develop and maintain several databases, and interact with many of our Executive Officers, Senior Staff, and Committee Chairs. Come join an organization full of passionate, team-oriented professionals driven to change the face of cancer. 

Benefits of working full time at the Alliance for Clinical Trials in Oncology Foundation include:

• During Year One, new hires may receive up to 8 weeks of paid time off, including 20 vacation days, 10 sick days, and 10 paid holidays. Employees are eligible to rollover up to 80 PTO hours from one calendar year to the next. The total time off available during year one depends on your start date within the calendar year.
• Eligible new hires can enroll in Medical, Dental, and Vision plans, including PPO, HMO, and High Deductible Health Plans. Some plans include 100% employer-paid premiums. Coverage starts on day one of employment. Availability and network of plans may depend on the employee’s state of residency.
• Eligibility to contribute to a SIMPLE IRA plan with the employer providing up to a 3% match for retirement contributions.  New hires are eligible to participate upon hire.
• New hires may be eligible for an annual Cost of Living Adjustment (COLA), determined each year, with a potential increase of up to 3% of their earned salary.
• New hires may be eligible for an annual performance bonus, determined each year, ranging from 0-8% of their earned salary. Bonus eligibility is contingent on approved leadership budget allocation, personal performance evaluation, and the employee’s start date.
• New hires may be eligible for reimbursement applicable advanced educational opportunities (undergrad, graduate, approved continuing education), up to $1500, per calendar year.
• New hires may be eligible for up to 50% reimbursement on applicable parking or transportation costs if in-person attendance is needed.
• The Alliance Foundation promotes a healthy work/life balance and flexibility for all employees.

ROLE & RESPONSIBILITIES

Clinical Research Professional (CRP) Responsibilities

• Functions as the lead liaison for all CRP committee meetings and ongoing projects, including updating all CRP committee rosters and all project tracking
• Responsible for monthly CRP newsletter “Do You Know”
• Coordinates and prepares all slides, agendas, speakers, etc. for CRP Sessions during bi-annual Group Meetings
• Works closely with the Training and Administrative Coordinator to help identify training needs for the site CRPs and to help implement those trainings on the Alliance website as well as the training website CLASS

Pharmaceutical Affairs Program Responsibilities

• Works closely with the Director of Pharmaceutical Affairs on various administrative tasks including the creation and implementation of multiple databases
• Tracking and updating email correspondence and various internal pharmaceutical-related trackers.
• Prepares pharmacy site orders and validates shipping confirmation within the ordering system.
• Prepare VDR for drug report, as well as track and reconcile drug shipments.
• Responsible for Serious Adverse Effects (SAE) filing, redaction and log communications
• Prepare and send monthly SAE case reports
• Create and send approved site lists to pharmacy distribution vendor

General Responsibilities

• Prepares, collects and distributes presentations, notices, agendas, meeting minutes and other documentation/communications.
• Coordinates meetings and events, research logistics, assists with planning and preparing presentations, event outreach, and post-event write ups/minutes
• Assists with the assembly of teams and the development of detailed work plans, schedules, resource plans, and status reports
• Complete Daily membership rostering/Data Entry requests in CTSU Regulatory Support System (RSS)
• Develops and maintains various databases, process flows, and/or spreadsheets.  Collects and distributes reports, information, and other materials
• Provide administrative support to other departments as deemed necessary
• Has moderate/high levels of interactions with Executive Officers, Senior Staff and Committee Chairs.  Handles requests from external research collaborators, and internal Alliance Personnel
• Triages requests from external research collaborators and internal Alliance personnel
• Collects and distributes reports, information, and other materials

Please note this is not an exhaustive list of the roles and responsibilities that may be asked of the position

QUALIFICATIONS AND EDUCATION

• Bachelor’s degree required
• Relevant work experience (healthcare, pharmaceutical, clinical research or oncology experience preferred)
• Demonstrated ability to work independently and in a team environment
• Excellent interpersonal skills and high degree of professionalism
• Strong Analytical and Organizational skills/Project Management
• Proven ability to think critically, analyze existing processes, and suggest process improvements.
• Excellent oral and written communication skills
• Attention to detail
• High level of efficiency
• Ability to handle multiple tasks simultaneously and under tight deadlines
• Proficient in Microsoft Word, Excel, PowerPoint

The estimated base salary for this position is $58,000 - $62,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than the anticipated range based on other factors, such as relevant experience, skills, and location.

Salary : $58,000 - $62,000