Human Resources Manager

The Human Resources Manager is responsible for ensuring that the overall administration, coordination, and evaluation of human resources across all programs of the Alliance for Community Transformations. This position will coordinate agency wide training, assist with maintaining personnel files within a database, and help ensure compliance with federal, state and local laws. All services provided by the Human Resources Manager will be in line with the Alliance’s values of confidentiality and safety, equality and respect, empowerment, personal and professional responsibility, social change through education and advocacy, and sustaining ourselves and our communities. 

Folks who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, and bilingual are encouraged to apply. 

This position will be expected to work Monday-Friday, 8AM-5PM with some nights needed.

Essential Duties and Responsibilities

• Responsible for employee orientations, onboarding and offboarding. 
• Supports employees throughout the year, including employee relations counseling, benefit administration, and evaluations. 
• Proactively supports employee wellness and works to create an agency culture in line with Alliance values. 

Additional Responsibilities

Employee Hiring & Onboarding: 

·       Work with Program Director/Coordinator in Job Description creation and revision. 

·       Oversee recruitment efforts for all personnel, including writing and placing job ads as needed.  

·       Conduct reference checks on potential employees.  

·       Organize interviews and communicate with applicants before and after the interview. 

·       Work with Program Director/Coordinator in the creation of interview questions/matrix. 

·       Sit on interview panels when requested.  

·       Conduct Employee Orientations. 

Employee Support: 

·       Provide employee relations counseling. 

·       Provide training and guidance to Program Directors/Coordinators in working with employees. 

·       Review any documentation regarding employee performance. Guide supervisors in providing performance feedback and any disciplinary measures.  

·       Track staff evaluations.  Sit in on employee evaluations when needed. 

·       Make evaluation revision recommendations to supervisors.  

·       Oversee benefits administration.  

·       Interpret Policies and Procedures for staff. 

·       Track workers compensation claims.  

·       Provide required documentation to staff for job protected leaves of absence. Track leaves of absence and complete all necessary documentation.  

·       Provide and track human resources trainings as needed. 

·       Investigate and document staff complaints. 

·       Field phone calls from staff.  

·       Conduct timecard review with payroll staff.  

·       Conduct a staff morale survey each year; analyze results and give suggestions for moving forward. 

·       Initiate a staff wellness program.

·       Maintain safety programs such as Illness Injury and Prevention Programs, compliance with CalOSHA, workers compensation safety trainings, etc.  

Employee Resignation/Termination:

·       Provide reference checks as requested. 

·       Conduct exit interviews with resigning staff. Analyze data to create report annually along with recommendations for improvement. 

·       Ensure proper documentation is in place for terminations.  

·       Conduct terminations alongside supervisors.  

·       Provide needed information to EDD. 

Administrative Duties: 

·       Supervise Alliance administrative assistant.

·       Review salary surveys as needed and make recommendations for compensation program. 

·       Participate in administrative staff meetings.  

·       Maintain company directory and organizational charts. 

·       Update policies and procedures when laws or best practices change.  

·       Update necessary forms and track information (driver’s license info, auto insurance). 

·       Answer phones as needed. 

·       Work with outside HR consultant as needed. 

Other Duties: 

·       Other duties as assigned.

·       Participate in staff meetings as scheduled.

·       Adhere to Alliance values and mission statement.

·       Represent the Alliance in the community in a professional and competent manner.

Qualifications and Education Requirements

Education/Experience:

·       Bachelor's in human resource management or concentration in Human Resource Management preferred.  

·       Familiarity with employment law, including FMLA, ADA, and wage and hour laws.  

·       Two years’ experience working as an HR professional. 

Ability to: 

·       Communicate effectively orally and electronically in writing with individuals and groups from various age groups and backgrounds.

·       Organize and prioritize tasks according to deadlines. 

·       Work effectively with limited supervision, high stress, and rapidly changing situations and circumstances. 

·       Demonstrate sensitivity to the cultural, ethnic, age, and socioeconomic diversity of the service population. 

Physical Requirements: 

·       Facility to sit at a desk, conference table, or meeting rooms of various configurations for extended amounts of time.

·       Facility to see, read, and distinguish instructional material, rules, and policies and other printed matter. 

·       Facility to hear and understand speech at normal room levels, and to hear and understand speech on the phone.

·       Facility to speak in audible tones so that others may understand clearly in normal conversations and on the phone.

·       Physical agility to lift and carry up to 20 pounds. 

·       Physical agility to push/pull, squat, twist, and turn. 

·       Mental acuity to perform the essential functions of this position in an accurate, neat, timely fashion; to make good judgements and decisions, and to evaluate the results of those decisions. 

·       Facility to drive a vehicle and have had a license for at least 5 years.

Other

·       Must complete finger printing and background check upon hire, at Alliance expense. Failure to pass fingerprint clearance or background may result in withdrawal of job appointment 

·       Must have reliable transportation, a valid driver’s license, and DMV clearance 

·       Must have and maintain active auto insurance policy 

Physical Requirements: 

·       Must have reliable transportation, a valid driver’s license, and DMV clearance.

·       Must have and maintain current auto insurance.

·       Can be depended upon to report consistently to work at scheduled time and is seldom absent from work.

·       Notifies supervisor with appropriate notice when absent.

·       Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.

·       Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments.

Note:

This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.  Alliance for Community Transformations adheres to the provisions of ADA regarding reasonable accommodation procedures. 

Alliance for Community Transformations is an equal opportunity, affirmative action employer. All qualified applicants will be considered regardless of race, color, religion, ancestry, national origin, age, gender, marital status, sexual orientation, medical condition or physical disability. 

Benefits: 12 paid holidays, 152 hours of paid time off per year, Cafeteria Plan with Health, Dental, Vision, Life Insurance, and Retirement Benefit Options.

Salary : $5,720 - $6,635