What are the responsibilities and job description for the Patient Recruitment Specialist position at Alliance For MultiSpecialty Research LLC?
Position Overview
The Recruitment Specialist is responsible for planning, organizing, and implementing recruitment programs to successfully meet targeted enrollment goals for study protocols and enroll appropriate subjects in protocols.
To consistently embody AMR’s Core Values:
- Excellence and Consistency
- Collaborative Innovation
- Respect for our Subjects, Sponsors and Team Members
- Community
- Unimpeachable Ethics
The Recruitment Specialist reports to the Recruitment Manager or Site Manager.
Classification: Non-Exempt
Primary Responsibilities:
- Obtain detailed knowledge of all components of study protocol through independent analysis and review of study to plan a successful recruitment program prior to study start.
- Review with all members of research team all study procedures prior to initiation date to ensure an understanding.
- Determine recruitment timeline based on disease incidence, previous experience with similar protocols, protocol requirements, and other factors to enable complete enrollment within the enrollment period.
- Develop marketing plan and prepare materials prior to study start to ensure sufficient numbers of subjects are available for screening which includes the establishment of relationships with all advertising vendors.
- Perform protocol-specific recruitment activities such as placing media ads, chart review, or answering phone screens, as appropriate in a timely manner.
- Work directly with the regulatory specialist to obtain IRB approvals and any other required approvals on all recruitment plans and material prior to protocol start.
- Assess each protocol’s recruitment needs based on protocol requirements, inclusion and exclusion criteria, and enrollment period.
- Ensure that all plans and materials are ready for subject recruitment activities at the start of the enrollment period.
- Review recruitment plan with research team.
- Network with physicians and other referral groups to enhance the enrollment process.
- Ensure that all recruitment activities meet FDA regulations, GCP guidelines, and site SOPs.
- Interact with physicians, research team, ancillary services staff to assess recruitment requirements and identify subjects promptly.
- Act as a liaison to ensure complete and accurate communication between physicians, sponsors, and subjects.
- Work in a collaborative, effective manner with the research team as well as with all sponsor personnel to meet research objectives completely and accurately.
- Report recruitment status weekly to research team.
- Meet regularly with research team to identify recruitment requirements and assess success of current methods.
- Develop and maintain community and subject organization professional relationships to improve recruitment.
- Follow directions provided by the General Manager, Site Manager, and other clinical managers and act accordingly.
- Seek clarification of established policy prior to taking action, which might deviate from standards set by local, state, and federal regulations and the protocol.
- Required to maintain a valid driver's license for outreach duties, if needed.
- Other duties as assigned
Additional Responsibilities (if applicable):
Work in conjunction with the General Manager to prepare and manage budgets for recruitment to ensure costs are within budget limits.
Desired Skills and Qualifications:
- Graduate of health/marketing professional school or college preferred.
- Experience in marketing, advertising, or sales experience including media and public relations activities, preferred.
- Excellent interpersonal communication and presentation skills.
- Knowledge of clinical research requirements, or ability to quickly learn and follow requirements.
- Willingness to work in a fast-paced environment where processes change and improve continually.
- Able to function independently without constant supervision and adapt to change.
- Positive attitude and the ability and desire to work in a company that embraces collaboration and a team approach.
- Professional and highly motivated “self-starter” with the ability to exercise initiative.
- Excellent follow up
Alliance of Multispecialty Research does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factor.
** This job description is intended to be a representative summary of the major responsibilities and accountabilities of the staff holding this position. The staff may be requested to perform job-related tasks other than those stated in this description.
