Property Administration Specialist

About The Company

Alliance Resource Partners, L.P. is a publicly traded company listed on the NASDAQ Global Select Market under the ticker symbol "ARLP." ARLP is a diversified energy company that is currently the second largest coal producer in the eastern United States, supplying reliable, affordable energy domestically and internationally to major utilities, metallurgical and industrial users. ARLP also generates operating and royalty income from mineral interests it owns in strategic coal and oil & gas producing regions in the United States. In addition, ARLP continues to position itself as a reliable energy provider for the future as it pursues opportunities that support the growth and development of energy and related infrastructure.

About The Role

Assist the Director of Land Management with all aspects of administering, maintaining, managing, and updating the coal royalty system and ensuring compliance with property control documents on behalf of Alliance's operating and land holding companies; conduct random internal audits of the coal royalty system and serve as back up to the Director of Land Management; and support the Vice President - Land Management, the Assistant Vice President - Land Management, land agents/field personnel, and other business units in connection with lease compliance issues, land-related disputes and litigation, and other land-related matters.

Core Responsibilities

Property Administration Assistance

• Under the direction and supervision of the Director of Land Management:
• Maintain and update the coal royalty system, including entry of new vendor/lessor information (for example, address or ownership changes) and lease provision amendments or modifications into the coal royalty system.
• Respond to inquiries from lessors and/or their agents and provide information as appropriate.
• Gather information (for example, locate missing lessors and obtain documents such as wills and deeds from lessors, clerk's offices, and government agencies).
• Input new control document compliance terms into the coal royalty system, including the acquisition of new mine areas.
• Handle surrenders and releases of leases.
• Provide information to and communicate with other departments for budget, reserves, mapping, unmined minerals taxes, and other land-related purposes.
• Participate in and assist with the implementation of the newly-installed coal royalty system.
  
  

SOX Compliance

• Conduct random audits of the coal royalty system to ensure accuracy of data and payments.
• Maintain current and thorough working knowledge of the coal royalty system to back up the Director of Land Management in the event the Director is unable to fulfill his/her duties.
  
  

Land Department Support and Special Projects

• Extract property control and other information from electronic databases and paper files and compile reports, summaries, or other documentation to assist the Vice President - Land Management and the Assistant Vice President - Land Management in evaluating and resolving claims and issues relating to lease compliance and other land-related matters.
• Maintain working knowledge of and skill in using internal database software other tools necessary to accurately extract and report information from the coal royalty system.
• Participate in and assist with document imaging, implementing the imaging program on a department-wide basis, and ensuring that new control documents are timely and properly scanned.
  
  

Qualifications

• Associate or bachelor's degree in Land Management, Business Administration, Legal Studies, or a related field (preferred).
• Familiarity with lease documents, property control records, and royalty systems is highly desirable.
• Proficiency with property/land management systems; experience with coal royalty systems a strong plus.
• Solid understanding of document imaging systems and electronic file management.
• Intermediate to advanced skills in Microsoft Office Suite (Excel, Word, Outlook) for reporting and data entry.
• Ability to learn and navigate internal databases and software tools used for tracking land-related information.
• Strong attention to detail and accuracy in data entry and compliance monitoring.
• Experience conducting internal audits or reviews for accuracy and compliance (SOX compliance experience a plus).
• Excellent verbal and written communication skills; able to interact effectively with lessors, internal teams, and external agencies.
• Customer service orientation when addressing inquiries from lessors and their agents.
• Ability to gather information from various sources including public records, lessors, and government entities.
• Strong time management and organizational abilities to manage multiple tasks and deadlines.
• Experience supporting multiple leaders and departments in a corporate setting.
• Proven ability to assist with special projects, reporting, and implementation of new systems or processes.
  
  

Benefits Overview

• Health insurance and benefits for employees and their families
• Health care flexible spending account
• Dental, life, and vision insurance
• On-site clinic for employees and family members (100% covered)
• 401(k) with employer contributions
• Annual discretionary bonus eligibility
• Milestone Service Award Program
• Paid time off