What are the responsibilities and job description for the Director of Fire Alarms position at Allied Fire Protection?
DIRECTOR OF FIRE ALARMS
JOB DESCRIPTION
Position Summary
The Director of Fire Alarms is a dynamic and results-driven leader with a strong track record of success in fire and life safety operations. This strategic thinker will assess the current organizational structure, provide management development, and drive the planning and execution of both existing operations and new business opportunities within the fire alarm sector. With extensive experience in the fire alarm industry, the Director will leverage their expertise to lead growth initiatives and implement effective strategies, ensuring continued operational excellence and financial performance.
Job Responsibilities include but are not limited to:
- Setting vision and growth strategy for all fire alarm construction and remodel teams to include partnership with sales, focused efforts on training and development, setting the organizational structure, executing the work, and driving the partnership with other lines of business (e.g. Construction, Remodel/Interior Projects, Service, and others, as appropriate)
- Managing, modifying, and overseeing all fire alarm construction and remodel management, its team members, and processes company-wide to include design teams
- Preparing and adhering to operations budget; conducts periodic resource analysis with SVP of Operations
- Monitoring and reporting on metrics involving people, training/development, productivity, revenue, and gross margin; effectively reporting out and communicating to the senior leadership team periodically
- Oversees audits and work instructions improvement process to ensure integrity and relevance
- Owns safety for team. Ensures safety and risk assessment policy and procedure adherence and that training compliance is maintained by all fire alarm employees
- Assisting sales and estimating in developing, augmenting, and updating sales pricing program
- Proposing ways to leverage technology and process improvement to increase productivity and profitability; onboarding newer technology as appropriate
- Traveling to other offices for team member support and coordination
- Performing other duties as assigned by executive management or COO
Knowledge:
- High School diploma or GED required
- Higher education degree or equivalent work experience preferred
- Familiarity with technical references and codes
Work Experience:
- 12 years leading, managing, and developing multiple teams
- Fire alarm design experience is preferred
- Fire alarm field experience is preferred
- Fire alarm sales experience is preferred
Work Expectations:
- Believe In, Live, and Support Our Mission Statement and Core Values Daily
Mission Statement:
Continually setting the standard of excellence in fire and life safety
Values:
- Safety First
- Integrity
- Customer Focused
- Humility
- Ownership
- Teamwork
- Communicate effectively and professionally within the division and with internal and external customers
- Understand and follow HR and safety initiatives and processes
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Ensure there are weekly meetings within Fire Alarm Teams – Operations Managers, Superintendents, Project Coordinators/Administration, Sales, Design, etc.
- Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.
- Determine jobs to be billed and ensure daily/weekly billing for team
- Confirm required payment terms on open jobs
- Ensure timely review and sign off on reports
- Track and ensure profitability of Fire Alarm Divisions
- Oversight of change order management, as appropriate
- Promote and track divisional growth with department goals discussed annually
- Support and ensure team adherence to all company SOPs – job set Up, contracts, change orders, purchase orders, accounting processes, subcontractors, etc.
- Ensure inventory control measures are in place for division
- Ensure multiple bids for material purchasing optimization, where appropriate
- Ensure proper management and accountability for the use of subcontractors to include review/approval all subcontractor invoices prior to payment
- Ensure review of budget vs. actual job costing details and review findings with department for improvement opportunities
- Maximize labor production and efficiency while maintaining quality standards
- Overhead review – conduct semi-annual meetings with leadership
- Maintain quality control in all aspects of the division
- Ensure customer satisfaction and response to customer satisfaction survey feedback improvement opportunities
- Reduce turnover and increase retention within division
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Training and development of team
- Input and development of training requirements
- Commitment to training at all levels for all team members
- Periodic reviews with team members; effectively communicating performance
- Promote teamwork – maintain positive interactions within your team, local office, same department in other offices, accounting, etc.
- Be an expert on every aspect of your business
Skills and Competencies:
- Team-oriented with a willingness to learn and assist other departments as needed
- Self-motivated with ability to work independently
- Excellent written and verbal communication skills
- Meticulous attention to detail with excellent organization skills
- Ability to locate, interpret and apply applicable codes and references
- Ability to follow verbal and written instructions
- Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
- Ability to maintain accurate and auditable records
- Ability to work in a fast-paced team environment
- Attention to detail with emphasis on accuracy and quality
- Ability to prioritize work to balance multiple projects and deadlines
- Self-motivated, ambitious, and interactive
- Communicative, detail-oriented, and organized
- Demonstrate positive teamwork and ability to be a team leader and mentor
- Sense of pride, integrity, and organizational ability required
Physical Requirements
- Office setting including sitting, some bending, walking and viewing
- Jobsite setting including minimal ladder use, utilizing proper PPE, use of hands and fingers, handle, or feel objects, tools, or controls
- Stand, walk, climb, balance, stoop, kneel, crouch, or crawl
- Reach with hands and arms
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
