Human Resources Information System Specialist

SUMMARY OF POSITION AND RESPONSIBILITY:

The HRIS Analyst at Allied Stone is responsible for managing, optimizing, and ensuring the seamless operation of our entire suite of ADP Human Resources Information System (HRIS) tools (i.e. Recruiting, LMS, Compensation, Benefits, etc…) and related integrations (i.e. Assessment and survey tools). This role will work closely with HR, IT, and other departments to maintain data accuracy, troubleshoot issues, and enhance system capabilities to support the organization’s HR operations and data needs. The ideal candidate has a deep understanding of ADP systems, strong technical skills, and the ability to implement and improve HR processes through technology solutions.

Essential Functions: Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

ADP System Management

• Oversee the configuration, operation, and maintenance of ADP systems to ensure optimal functionality and alignment with business needs
• Manage and support modules within ADP, including Workforce Now, Time & Attendance, Benefits, Performance Management, Learning Management, Recruiting and Payroll

Data Integrity and Security

• Monitor data accuracy within ADP, including regular data audits to ensure data integrity and reliability across systems
• Establish and enforce data governance standards, ensuring all information is protected and compliant with data privacy regulations
• Assist with drafting and maintenance of departmental SOPs, Technical Documentation, Training Videos, etc.

Planning and executing system upgrades

• Working closely and coordinating with IT
• Testing new versions in a sandbox environment
• Ensuring a smooth transition for end users

HRIS Integration

• Lead the integration of ADP with other internal and third-party systems to enable seamless data flow and reporting
• Collaborate with IT and other stakeholders to address technical integration challenges, ensuring reliable and secure data exchange between systems
• Set Up and Manage Employee Self Service Portal
• Work with IT to Automate Manual Processes (Onboarding, Offboarding, etc.)

System Enhancements and Optimization

• Continuously assess and identify opportunities to improve ADP system processes and functionality to enhance HR efficiency
• Stay updated with ADP product updates and enhancements, implementing changes as necessary to optimize system performance
• Setup and Manage – Departmental Sharepoint Site, Teams Environment and Fileshares
• Work with IT to incorporate workforce related data into our BI platforms

User Support and Training

• Serve as a point of contact for troubleshooting ADP-related issues, providing timely resolution and support to HR and other system users
• Conduct training sessions for HR team members and other users to ensure effective utilization of ADP systems and functionalities

Reporting and Data Analysis

• Develop and maintain standard and custom reports within ADP to support HR reporting requirements and business decision-making
• Analyze HRIS data to provide insights into workforce trends and HR metrics, identifying areas for improvement

Process Improvement

• Identifying and documenting HR processes
• Analyzing current processes to identify inefficiencies and areas for improvement

Recommending and implementing process changes

• Suggesting and implementing changes to the HR processes to improve efficiency and accuracy

Streamlining workflows

• Automating manual task and optimizing workflows with the HRIS system

Leading or participating in HRIS related projects

• Including, but not limited to system implementations, integrations, and process improvement initiatives

QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING):

Required Education:

• Bachelor’s degree in Information Systems, Human Resources, Business Administration, or a related field.

Preferred Education:

• Additional certification in HRIS, ADP, or HR systems administration.

Required Experience:

• 5 years of experience working with HRIS systems, specifically ADP Workforce Now
• Proven experience with HRIS integrations, data management, and technical troubleshooting

Preferred Experience:

• Experience managing ADP system integrations with other platforms
• Background in supporting HRIS within a manufacturing or construction industry setting

ESSENTIAL SKILLS, KNOWLEDGE, ABILITY, AND MENTAL REQUIREMENTS:

Knowledge

Industry Knowledge:

• Strong understanding of HR processes, policies, and procedures within an HRIS environment
• Familiarity with industry standards for data privacy and security related to employee information

Technical Knowledge:

• Proficiency with ADP Workforce Now and other ADP modules, including configuration, management, and reporting
• Knowledge of integration methods, data governance, and troubleshooting within HRIS environments

Product Knowledge:

• Familiarity with the full suite of ADP products used at Allied Stone, and an understanding of how they interact to support business functions

Quality Assurance:

• Knowledge of best practices in data quality assurance to ensure data accuracy across systems

Skills

Technical Skills:

• Advanced skills in ADP Workforce Now and data management within HRIS environments
• Proficiency in SQL, Excel, and other reporting tools to support data extraction and analysis

Communication Skills:

• Strong written and verbal communication skills to convey technical information to non-technical users
• Ability to collaborate with stakeholders across HR, IT, and other departments

Leadership and Supervision:

• Capable of leading projects related to system updates, integrations, and optimizations
• Ability to provide guidance and training on system best practices

Organizational Skills:

• Effective time management skills with the ability to prioritize projects and handle multiple tasks
• Attention to detail to ensure accuracy in data processing and reporting

Abilities

Analytical Abilities:

• Ability to analyze data trends and provide actionable insights to improve HR processes
• Problem-solving skills to identify and resolve system or data issues promptly

Adaptability:

• Flexibility to adapt to changing HR and technology needs, including new system upgrades or organizational changes
• Willingness to stay updated on the latest trends in HRIS and ADP product offerings

Decision-Making Abilities:

• Ability to make informed decisions on system configurations and data policies that align with company goals
• Skilled in evaluating system requirements and recommending enhancements

Work Environment:

• General Office Environment with occasional collaboration across departments

Physical Demands:

• Ability to operate standard office equipment and work at a computer for extended periods

Travel Required:

• Limited travel may be required for training or professional development opportunities

About Allied Stone:

Allied Stone is the industry’s choice for multifamily cabinets and countertops. From design to completion, we provide superior service, support, and turnkey solutions. All our products are 100% manufactured in the U.S.A., leveraging state-of-the-art, cloud-based technology to streamline production with shorter lead times. With a team of trendsetting designers, skilled craftsmen, and innovative technology, we deliver a seamless client experience resulting in unrivaled finished spaces.

Allied Stone Offers:

• Competitive salaries and comprehensive benefits
• Ongoing learning opportunities within a diverse, inclusive, and rewarding work environment
• Allied Stone is an Equal Employment Opportunity Employer

Affirmative Action/EEO Statement:

Allied Stone Inc. is committed to providing equal employment opportunities for all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law. We embrace diversity and encourage a work environment where differences are respected and valued.

Other Duties:

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible