Administrative Assistant to Property Manager

Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional support to both staff and clients. This position requires strong communication skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Provide outstanding customer support and service to clients and visitors.
• Perform data entry tasks accurately and efficiently.
• Manage clerical duties such as filing, scanning, and organizing documents.
• Assist with office management tasks, including inventory management and supply ordering.
• Must have some knowledge pertaining to HOA and Condo Property Management .
• Act as a liaison for a variety of properties
• Responsible for keeping daily record and updates on both in house server and properties portal
• Prepare meeting notices/packets, mail outs, email blasts.
• Demonstrate effective time management skills to prioritize tasks and meet deadlines.
• Collaborate with team members to support various administrative projects.
• Provide support for front desk/receptionist when needed.
• Complete tasks as assigned and deemed necessary by appointed supervisor.

Skills

• Strong customer support and customer service skills.
• Proficient in data entry with attention to detail.
• Experience in clerical work and office administration.
• Familiarity with medical receptionist duties is a plus.
• Excellent time management abilities to handle multiple responsibilities effectively.
• Knowledge of office management practices and procedures.
• Proficiency in Microsoft and Excel is desirable but not mandatory.
• Strong interpersonal skills for effective communication at the front desk.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Adaptability - Ability to adapt to change in the workplace.
• Decision Making - Ability to make critical decisions while following company procedures.
• Bilingual English/Spanish as many of our clients do not speak English.

Join our team as an Administrative Assistant where you can contribute your skills in a supportive environment while helping us achieve our organizational goals.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• administrative assistant: 2 years (Required)
• Property Management: 1 year (Required)

Ability to Commute:

• Miami, FL 33186 (Required)

Work Location: In person

Salary : $18 - $20