PT Onsite Administrative Assistant to Property Manager

Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional support to both staff and clients. This position requires strong communication skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Provide outstanding customer support and service to clients and visitors.
• Perform data entry tasks accurately and efficiently.
• Manage clerical duties such as filing, scanning, and organizing documents.
• Assist with office management tasks, including inventory management and supply ordering.
• Must have some knowledge pertaining to HOA and Condo Property Management .
• Act as a liaison for the owners/residents of the association and the property management company.
• Responsible for keeping daily record and updates on both in house server and properties portal
• Prepare meeting notices/packets, mail outs, email blasts.
• Demonstrate effective time management skills to prioritize tasks and meet deadlines.
• Collaborate with team members to support various administrative projects.
• Scan, review and process applications.
• Upload/update information on software system and distribute parking decals to residents
• Complete tasks as assigned and deemed necessary by property manager.

Skills

• Strong customer support and customer service skills.
• Proficient in data entry with attention to detail.
• Experience in clerical work and office administration.
• Familiarity with medical receptionist duties is a plus.
• Excellent time management abilities to handle multiple responsibilities effectively.
• Knowledge of office management practices and procedures.
• Proficiency in Microsoft and Excel is desirable but not mandatory.
• Strong interpersonal skills for effective communication at the front desk.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Adaptability - Ability to adapt to change in the workplace.
• Decision Making - Ability to make critical decisions while following company procedures.

Join our team as an Administrative Assistant where you can contribute your skills in a supportive environment while helping us achieve our organizational goals.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Employee assistance program

Schedule:

• 4 hour shift
• Monday to Friday

Ability to Commute:

• Estero, FL 33928 (Required)

Ability to Relocate:

• Estero, FL 33928: Relocate before starting work (Preferred)

Work Location: In person

Salary : $18 - $21