What are the responsibilities and job description for the Specialist, Lease Administration (bilingual) position at Allied REIT?
Allied is looking for a bilingual Specialist, Lease Administration to join our team in Toronto.
At Allied, everything starts with purpose. In the role of Specialist Lease Administration, you will support the lease administration function by being accountable for successfully completing all necessary functions, tasks and workflow requirements pertaining to the commercial lease set-up, data management and lease abstract process within specified deadlines. You will manage your deliverables within a time sensitive and accurate manner whilst adhere to our team’s national standard operating practices. Elevated attention to detail with the ability to decipher information within commercial real estate leases is critical. The ideal candidate is self-motivated and detail oriented. You must be organized and have proven capabilities in multi-tasking, problem solving and prioritizing workloads. This, in turn, allows Allied to accurately report on leasing activity and to make financial decisions that contribute to our portfolio with accuracy and efficiency.
Who are you?
We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you—engaged professionals who consistently deliver their best.
Throughout your professional career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.
Above all, you are excited by Allied’s mission and the contribution we make to cities and communities.
What will you do?
- Within your assigned region, you are responsible for the daily management of all fully executed Offers to Lease, Agreements, Amendments and other lease documents to ensure that rates, square footages and all applicable calculations are correct prior to initiating the lease set-up process within our ERP system, Yardi Voyager.
- Ensure that all date ranges, charge codes, and lease type fields are setup accurately, including the most relevant additional rent or gross rent allocation installments.
- Accountable for accurately completing the Yardi lease set-up and abstracting process within the specified timeline and to ensure that accurate leasing data is maintained within the system.
- Provide quality control for all aspects of the lease documentation set-up process.
- Consistently demonstrate exceptional management of workload in compliance with department standard operating procedures and deadlines.
- Lead by example within the team by promoting accountability and an elevated level of excellence focused on a team centric, cross departmental collaborative approach with all tasks.
- Be self-motivated, detail oriented, organized, and have proven capabilities in multi-tasking, problem solving and prioritizing workloads.
- Collaborative management of the team abstracting inbox.
- Ensure timely and accurate follow up of all requests received, and initiate follow-up communication for all leases in progress where additional information is required to complete setup.
- Provide regular status updates to the Associate Director, Lease Administration as required.
- Support the team by covering for other regions where applicable ensuring adequate vacation coverage or as required based on volume of deals.
- Other duties as assigned.
What are we looking for?
Who are we?
Allied Properties REIT (TSE : AP.UN ) is a leading owner and operator of distinctive urban workspace in Canada’s major cities. Allied’s business is providing knowledge-based organizations with distinctive urban environments for creativity and connectivity.
We are also a great place to work. Allied is listed as a 2023 Best Employer in Canada as part of Kincentric’s Best Employers global certification, which distinguishes organizations that demonstrate strong results in employee engagement, organizational agility, engaging leadership and talent focus.
We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background.
Note : If you require any form of accommodation during the recruitment and selection process, please let us know. We will work with you to provide as seamless a recruitment experience as possible.
PI261002440
