Water and Fire Damage Restoration Project Manager

Project Manager – Allied Restoration Company

Purpose of the Position/Overview:

The Project Manager is responsible for overseeing and managing all aspects of restoration projects within Allied Restoration Company, specializing in water damage recovery, mold remediation, fire restoration, and other related services. This role includes estimating, conducting on-site inspections, planning and scheduling restoration projects, allocating resources, overseeing and coordinating crews, maintaining job documentation, performing quality inspections, and maintaining regular communication with clients.

The Project Manager reports to the CEO/Owner and collaborates with internal team members and support crews. Success in this role requires strong technical knowledge, leadership skills, and excellent communication to ensure projects are executed effectively, efficiently, and to client satisfaction.

Performance Milestones & DeliverablesWithin the First 30-45 Days:

• Learn Allied Restoration Company’s mission, culture, core values, services, and operational procedures.
• Understand the company’s service history, differentiation strategies, and core offerings.
• Build rapport with support crews, shadow team members, and familiarize with tools, materials, and machines.
• Actively learn the inspection process and full estimating workflow, including contract reviews, estimate packages,Moisture Mapper, site assessments, and cost/price scoping.
• Begin training in Xactimate software for estimating and project management.
• Enroll in certification classes and work toward industry certifications.
• Attend weekly Managers meetings and monthly Safety meetings to gain industry knowledge and insights.
• Learn billing processes and inventory ordering procedures, ensuring cost-effective purchasing.
• Learn and use company apps such as Job Dox, etc.
• Begin networking and building relationships with key accounts (property managers, insurance agents, commercial property owners, etc.).
• Learn basic budgeting and financial tracking for projects.

Key Responsibilities & Time Allocation

• Scheduling & Coordination (~25%) – Plan and manage project workflows, oversee crews, ensure proper PPE usage, order materials, and coordinate inspections.
• Estimating (~25%) – Conduct site inspections, develop accurate project scopes, document work, and utilize Xactimate for cost assessments.
• Site Visits (~25%) – Ensure work quality, troubleshoot issues like mold remediation, and provide updates to clients.
• Client Management (~25%) – Maintain client communication via phone, email, and in-person interactions, ensuring satisfaction and issue resolution.

Challenges & How to Overcome Them

• Handling Constant Changes → Stay flexible, adaptable, and maintain proactive problem-solving skills.
• Managing Overwhelm → Develop resilience, practice stress management, and seek peer support when needed.
• Mastering Software → Commit to ongoing Xactimate training, utilize learning resources, and pursue certification.
• Hands-on Work → Be prepared for physical labor when required; delegate tasks efficiently.
• Maintaining Patience & Professionalism → Stay calm under pressure, communicate effectively, and uphold the company’s high service standards.

Essential Skills & Experience

• Required:
• 1 years construction background and estimating experience.
• 1 years managerial experience with direct supervisory responsibilities.
• High school diploma or GED equivalent.
• Highly proficient in Microsoft Office (Word, Excel, Outlook) and able to learn new software quickly.
• Preferred:
• Bilingual (Spanish) is a plus.
• IICRC WRT certification highly preferred.
• Prior experience with Xactimate software and knowledge of restoration techniques.

Cultural Fit & Work Environment

Allied Restoration Company is a family-owned business established in 2000, built on values of integrity, professionalism, and teamwork. We foster a fast-paced, highly collaborative environment that values hard work, honesty, and dedication to top-tier restoration services.

What’s in It for You?

• Family-oriented team culture – Be part of a close-knit, supportive team, not a large corporate structure.
• Career Growth – Opportunities for professional development, certifications, and leadership roles.
• Flexibility & Autonomy – We prioritize results and efficiency, allowing flexibility in task management.

Compensation & Benefits

• Salary: $55,000 - $75,000 annually (based on experience and skillset).
• Well-being: 3 days of sick leave.
• Future Growth: 401(k) plan.

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching

Compensation Package:

• Bonus opportunities
• Performance bonus

Schedule:

• Evening shift
• Monday to Friday

Ability to Commute:

• Petaluma, CA 94952 (Required)

Ability to Relocate:

• Petaluma, CA 94952: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $75,000