Staffing Coordinator

Department: 43003830 Staffing Office
Shift: Day (United States of America)
Hours: 20
Contract: Non-Union
Weekend Rotation: None
Job Profile Summary: Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.
Job Description:

Coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines.

Principle Responsibilities

• Staffing Responsibilities.
  • Utilizes staffing technology to allocate staff to meet the healthcare facility needs.
  • Requests daily per diem agency staff as needed.
  • Documents staff assignments and codes schedules to ensure timecard accuracy.
  • Uses basic problem-solving skills to identify where staff are allocated to meet the staffing needs of units supported by staffing office.
  • Uses critical thinking skills to anticipate staffing needs for the areas supported by the staffing office.
  • Uses electronic communication system to communicate with staff on staffing changes, openings and scheduling adjustments.
  • Uses bargaining unit contracts to understand how they affect the staffing process and policies.
  • Forecasts staffing needs using applicable technology.
  • Reports staffing status to house supervisors, and department leaders.
• Department Responsibilities.
  • Uses basic computer skills for data entry.
  • Communicates regularly via phone with internal and external customers using polite and proper phone etiquette and communications. Orients new staff and others to the role or tasks if needed.
  • Coordinates questions and problems to senior level staffing coordinators and other leaders, as appropriate.
  • Attends and participates in staff huddles and department meetings.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 0 to 2 years basic Computer skills, including the knowledge and ability to use Windows, Word and Excel and

Preferred Qualifications

• High school diploma or GED
• Post secondary education
• 0 to 2 years experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task

Physical Demands

• Sedentary:
• Lifting weight Up to 10 lbs. occasionally, negligible weight frequently

Additional Job Description:

• 0.5 FTE (40 hours per 2-week pay period)
• 8-hour day shifts
• No weekends