What are the responsibilities and job description for the New Business Intake Coordinator / Conflicts position at AllStar Staffing Group?
We have an immediate need for a New Business Intake Specialist at a leading law firm conveniently located in Philadelphia. This position is fully remote, but does require going into Philadelphia Office Occasionally.
Job Duties Include :
- Run conflicts and make sure the appropriate waivers / clearances and approvals are received.
- Processing new business intake forms to open new matters through Aderant Expert (keeping to a 24 hour turnaround)
- Work with staff to ensure that information is appropriate to formally open all new matters.
- Send engagement letters to Billing to create rate codes for new billing clients, when needed.
- Determine attorney origination credits and update the master spreadsheet with new credit splits and update the information in Entity Manager in Expert
- Apply proper billing rates to each matter, adding the bill cycle.
- Quality control of matter data ensuring completeness for every new file
- Re-open files as necessary which includes re-running conflicts and a check of matter parties, billing contact, rates, and originations.
- Close designated matters upon receipt of emails from staff and update bill cycle to final for billing.
- Make record changes to files such as adjusters, addresses, offices, billing attorneys, clients, bill cycles, etc.
- Manage the Conflict inbox and Records inbox - making sure requests are organized and completed in a timely manner.
- Maintain and update conflict database with current information received regarding clients and their affiliate relationships.
Job Qualifications Include :
