What are the responsibilities and job description for the Compliance Coordinator position at Ally Waste Services?
About Us:
Ally Waste Services is a premium provider of waste support services to apartment complexes throughout the United States. We aim to keep properties clean and reduce waste expenses for property managers. We are a fast-growing company with an energetic culture-a great place to work!
Job Summary:
The Compliance Coordinator supports the accounting department by ensuring that the company meets all regulatory, insurance, and licensing requirements. This role is responsible for monitoring state and municipal compliance requirements, managing Certificates of Insurance (COIs), and overseeing tax and license filings. The ideal candidate will have experience with NetSuite and a strong attention to detail.
Supervisory Responsibilities:
- None
Duties/Responsibilities:
- Monitor and maintain compliance with state and local regulations, including business licenses, tax filings, and other permitting requirements.
- Monitor for all states the business operates in, currently 38.
- Manage and track all Certificates of Insurance (COIs) for clients and vendors; request and update COIs as needed.
- Communicates with clients in a timely and professional manner.
- Work with internal departments to ensure timely renewals of licenses and registrations.
- Research and interpret compliance regulations and communicate requirements to relevant departments.
- Maintain accurate compliance documentation and audit trails.
- Update records and monitor status in NetSuite and other internal systems.
- Assist with state sales tax registrations and ongoing compliance filings.
- Coordinate with third-party compliance vendors, government agencies, and internal teams as needed.
- Assist with routine accounting processes as needed.
- Support the accounting department with documentation and compliance reporting tasks.
- Perform other related duties as assigned.
Required Skills/Abilities:
- Strong understanding of regulatory compliance requirements (licenses, tax registrations, COIs).
- Experience working with NetSuite or a similar ERP system.
- Excellent verbal and written communication skills.
- Strong organizational skills with high attention to detail.
- Ability to handle confidential information and work independently in a fast-paced environment.
- Proficient in Microsoft Office Suite and Google based platforms.
Education and Experience:
- High school diploma or equivalent required; associate or bachelor's degree preferred.
- At least two years of experience in a compliance, accounting, or administrative support role.
- Experience with COIs, state/local compliance, or tax/license processes required.
- NetSuite experience preferred.
Work Location:
- The office is in Gilbert, AZ. This position has the ability to work a hybrid schedule.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
Salary : $45,000 - $55,000
