What are the responsibilities and job description for the Financial Services Associate position at Alma College?
FLSA EMPLOYMENT CATEGORY: Hourly; Non-exempt; Administrative; Full time
DEPARTMENT: Financial Services
POSITION SUMMARY:
This position will be responsible for receipting all incoming cash, checks, online & credit card payments as well as serving as our customer service representative for the Financial Services office. The work schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. There may be an occasional Saturday or evening required to assist with campus events.
SUPERVISION EXERCISED/SUPERVISION RECEIVED:
This position will work under the supervision of the director of finance/controller and has no supervisory responsibilities.
ESSENTIAL FUNCTIONS – may include, but not limited to, the following:
ꞏ Answering the main line number
ꞏ Monitor emails in the office email account
ꞏ Open vault and inner safe and keep track of cash drawers that are needed for balancing and business
ꞏ Balance prior day receipts and prepare deposits to be sent to the banks
ꞏ Post payments to student accounts, departmental accounts, or deposit payments
ꞏ Open mail and distribute to the proper individuals in the office
ꞏ Receipt all payments that come in the mail and from other offices such as cash, checks, credit card and online payments
ꞏ Fill cash box requests
ꞏ Answering questions from parents, students, and employees
ꞏ Assist with accounts receivable processes
ꞏ Checking out/in student & faculty p-cards
ꞏ Processing deposit refunds
ꞏ Prepare and mail billings for non-student accounts receivable accounts
ꞏ Assist with accounting for conferences and camps
ꞏ Assisting with or planning office events
ꞏ Assist with collections of past due accounts – calling and preparation of letters
ꞏ Assist with reconciliation of student accounts for insurance, bookstore, spring term deposits, etc.
ꞏ Maintaining spreadsheets for spring terms, alternative breaks, and Alma Opera Block rental income
REQUIRED QUALIFICATIONS:
ꞏ Accurate math skills
ꞏ Knowledge of general office procedures
ꞏ Proficient data entry
ꞏ Good verbal and written communication skills
ꞏ Good interpersonal skills
PREFERRED QUALIFICATIONS:
ꞏ Experience with Microsoft suite of products
ꞏ Experience with accounting software
ꞏ Excellent organizational skills
APPLICATION PROCESS:
Interested candidates must submit the Alma College application and a resume via the button below. Accepting applications until April 17, 2025.
Alma College is classified as a selective Baccalaureate College: Diverse Fields by the Carnegie Foundation for the Advancement of Teaching. Alma is committed to academic excellence and the development of responsible leaders; our students thrive on challenging academic programs in a supportive, small-college environment emphasizing active, collaborative learning and close student-faculty interaction. Alma is a private Phi Beta Kappa institution located in the center of Michigan’s Lower Peninsula.
Alma College is an Equal Opportunity Employer and is committed to recruiting and retaining a diverse faculty, staff and student body.
Alma College recognizes that we are all transformed when we celebrate and value the varied identities backgrounds, experiences, and perspectives in our campus community. We are committed to recognizing and removing barriers to success and providing equitable access to opportunities through education and advocacy. In our increasingly diverse campus and world, we pledge to create a climate where everyone is safe and free to grow intellectually, spiritually, and emotionally.
