Accounting & Contract Specialist

Electrical Company is currently seeking a full-time Accounting & Contracts Specialist. The ideal candidate is organized, self-motivated, enjoys variety, and excels at multi-tasking, providing support for key accounting functions with ad hoc administration duties. This candidate should also be team-oriented with a professional demeanor and communication style for interacting with a diverse group of employees. Attention to detail will be necessary to ensure consistent and timely processing of transactions.

General Duties:

• Oversee the smooth execution of the day-to-day responsibilities of the Accounting Team.

• Spectrum Software for accounts receivable and accounts payable functions.

• Responsible for job costing-ensuring proper coding of payables in accounting software with proper GL account numbers and job codes.

• Enter and code all approved vendor invoices and employee expense reports for payment.

• Initiate A/P check runs, ensuring timely payment of balances due.

• Enter, code, & reconcile all CC charges for multiple cardholders. Ensure the CC statement is paid timely each month.

• Apply daily cash receipts to open customer invoices, follow up on exceptions.

• CC processing - Process incoming customer CC payments, when necessary, ensuring compliance with all PCI policies and third-party processor protocols.

• Initiate customer contact to follow up on open credits, invoices, or other transactions, using email and phone calls, within established policy for aging balances. Ensure timely collections.

• Record Construction in Process for projects and track project totals.

• Assist in daily, weekly, and monthly reporting of key statistical and financial data, including sales, taxes, AR/AP aging, purchase orders, timecards, and similar areas.

• Prepare information for regulatory reporting as assigned.

• Filing intents, affidavits and certified payroll reports to Labor & Industries weekly.

• Generate daily customer invoices. (this is for time and material work orders and small quotes)

• Work on special projects as requested.

• Assist with filing projects as requested.

• Special projects as requested.

Project Management/ Contract Management :

• Review/ process all (sub)contracts for public and private work

• Make job-cost adjustments

• Order Intents to Lien

• Enter change orders when necessary

• Safety Plans- facilitate review/approval

• Insurance- ensure receipt

• Assist subcontractors with completing the various subcontracts and compliance requirements

• Review, request, and tracking of documentation and files, including following-up on specific documents

Requirements / Experience:

• Minimum of Associates (AA) degree in accounting or equivalent experience

• 3 years of experience in an accounting role

• Well-versed in Construction Accounting

• Knowledge of Spectrum software preferred

• Proficiency in MS Office (Outlook, Excel, Word & PowerPoint)

• Knowledge of financial statements, accounting (G/L)

• Prevailing Wage

• Union Payroll

• WA State Certified Payroll

• Strong attention to detail and problem solving

• Ability to handle sensitive information with discretion

• Excellent written and verbal communication skills