What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Aloha Capital?

Position Overview

Aloha Capital is seeking a highly organized and efficient Executive Assistant to support our CEO. The Executive Assistant will provide high-level administrative support to the CEO, facilitating smooth operations by managing schedules, communication, and project coordination. This role is essential to ensuring that the CEO can focus on strategic priorities, including business growth, leadership, and decision-making.

About Aloha Capital

Aloha Capital is a rapidly growing residential real estate lending firm, specializing in financing new developments, value-add properties, and stabilized rental properties nationwide. Our goal is to originate over $1B in investment property loans annually while managing a private placement fund and a fintech platform, Swell Investments.

We prioritize our core values : accountability, authenticity, caring, and good vibes. Headquartered in Boulder, Colorado, we support a collaborative work environment and operate on the EOS® framework to ensure clarity and structure in our operations.

Key Responsibilities

Executive Support : Provide comprehensive administrative support to the CEO, including calendar / email management, scheduling meetings, and tracking follow-up items.
Leadership Champion : Contribute to and attend company leadership meetings, capture action items, and ensure follow-through on strategic initiatives.
Project Management : Assist with coordinating key initiatives and projects for the CEO, tracking progress and ensuring timely completion of tasks.
Communication : Serve as the primary point of contact for the CEO, managing internal and external communications, handling email correspondence, and maintaining confidentiality at all times.
Meeting Preparation : Prepare and organize materials for executive meetings, such as agendas, presentations, and meeting notes. Follow up on action items post-meeting.
Operational Support : Provide support in various operational tasks, ensuring that organizational priorities are met and that cross-functional coordination runs smoothly.
Stakeholder Management : Build and maintain relationships with key stakeholders, both internal and external, ensuring alignment with the company’s vision and priorities.
Office Management : Oversee the day-to-day office operations at our Boulder headquarters, ensuring a well-organized and efficient workspace, including managing supplies, office vendors, and coordinating with building management.
EOS® Support : Assist in ensuring alignment with the EOS® framework by helping the CEO and leadership team manage KPIs, quarterly rocks, and Level 10 meeting agendas.

Qualifications and Experience

Experience : 5 years of experience as an Executive Assistant or in a similar role, providing high-level support to C-suite executives or leadership in a fast-paced environment.

Communication : Excellent written and verbal communication skills, with a strong ability to manage complex correspondence and present information effectively.

Organization & Prioritization : Outstanding organizational skills, with the ability to handle multiple priorities and deadlines simultaneously.

Problem Solving : A proactive approach to problem-solving with strong decision-making skills and the ability to work independently.

Technology Proficiency : Proficiency in Microsoft Office programs (Word, Excel, PowerPoint), project management tools (Hub – Planner), and virtual meeting platforms.

Cultural Fit : Aligned with Aloha Capital’s core values of accountability, authenticity, caring, and good vibes.

Notary Public : Certified Notary Public in the State of Colorado (or willingness to obtain certification), with experience handling official document signings and notarizations.

EOS® Familiarity : Experience with or willingness to learn the EOS® Traction framework.

Compensation and Benefits

Competitive Salary : Commensurate with experience, with discretionary annual bonus.

Health Benefits : Nationwide medical, dental, and vision benefits (50% company paid).

Retirement Plan : 401K with company match up to 4%.

Ancillary Benefits : Basic Life Insurance, AD&D, virtual healthcare, mental health therapy, family planning, and HSA management.

PTO : Unlimited PTO with a robust holiday schedule.

Work Culture : A values-driven company with a focus on Authenticity, Accountability, Caring, and Good Vibes.

Growth Opportunities : A collaborative environment with opportunities for career advancement and professional development.

Join Aloha Capital

Be a key part of our continued success in the dynamic real estate lending industry by supporting the CEO in achieving strategic goals. Apply today!

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