Assistant Director of Properties

Assistant Director of Properties Job Description

In-Person or Remote Opportunity

About Alpha Omicron Pi:

Alpha Omicron Pi Fraternity (AOII) has been a pillar in the Fraternity/Sorority Life community since its founding date of January 2, 1897, at Barnard College. Since that date AOII has established chapters on over 200 college campuses across the United States and Canada and initiated more than 200,000 members. AOII believes Inspiring Ambition begins when one can bring one’s full self to the organization, whether in-person at HQ or remotely without regard to BIPOC, LGBTQ , national origin, religion, disability, Veteran status, age, or any other characteristic protected by applicable law. This is done through ensuring a diverse, equitable and inclusive environment which creates a culture of care allowing our staff, members, and volunteers to celebrate unique perspectives and experiences.

As members of the AOII staff team we strive to Inspire Ambition while operating simultaneously with our Culture Principles through the guidance of the AOII Ends:

Why the Assistant Director of Properties of AOII:

As the Assistant Director of Properties (ADP) with AOII, you will be a key member of the Properties team, fostering a customer-centric focus to colleagues, assigned networks, House Directors, volunteers, and chapter leadership, ensuring all operational, maintenance, and housing needs are met. This is done through providing day-to-day administrative support, property management oversight, and strategic planning for chapter housing projects. The primary focus for the ADP is to serve as the main point of contact for all assigned collegiate chapters’ corporation budget, safety, and facility functionality and success. The ADP at AOII will interact frequently with the AOII Properties team and AOII stakeholders.

Reports to:

·       Associate Director of Properties

Direct supervisor responsibilities to:

·       House Directors within assigned networks

Essential Duties or Functions:

·       Provide exceptional customer service through phone, email, and interpersonal interactions with collegiate chapters, alumnae members, and House Directors.

·       Oversee property maintenance and repairs, ensuring competitive and safe housing by liaising with vendors, obtaining quotes, and approving contracts.

·       Obtain schedule(s) for property maintenance and repairs from facility House Director or officer who oversees chapter property.

·       Partner with assigned Assistant Director of Collegiate Experience on overall chapter(s) health, member suspensions, and special statuses.

·       Act as the primary point of contact for chapter corporations, managing the member contracting process.

·       Work closely with the accounting team on budgeting for chapter corporations and property-related expenditures.

·       Partner with volunteers and staff to advance the functionality and success of assigned chapter housing, ensuring effective communication with key stakeholders.

·       Partner with the Assistant Director of Facility Enhancement in the planning and execution of chapter facility groundbreakings, house dedications, and other significant property events.

·       Perform on-site property assessments and assist with future project planning, including major repairs and capital expenditure projects.

·       Obtain vendor quotes.

·       Review vendor contracts.

·       Review, approve, and process vendor invoices through the guidelines of Standing Rule 13: Chapter Corporations and Chapter Housing, Section 5: Acquisition and/or Development of Chapter Facilities.

·       Implement and maintain processes for House Directors on the opening and closing procedures of chapter facilities.

·       Conduct education and training for volunteers, employees, and collegiate leadership on housing policies, operations, and best practices.

Assistant Director of Properties must be able to Demonstrate:

·       Active listening and problem-solving skills         

·       Strong interpersonal skills, including the ability to easily engage others in positive dialogue one-on-one or in a group setting, and at many different levels             

·       High-level of emotional intelligence

·       Proven ability to think and act independently and the ability to work individually or as a member of a team

·       Skilled at prioritizing duties, working under time constraints, handling multiple tasks, and working independently while remaining flexible to changing priorities and assignments   

·       Customer-centric focus, by providing efficient and courteous services to all AOII stakeholders as well as internal partners

·       Present analysis on market research, overall chapter health and recommendations on dues/fees

·       Skills in assisting in future project planning

·       Strong presentation skills regarding analysis on property assessments, overall chapter health and recommendations on future Capital Expenditure projects

·       Strong budget management skills

Required Qualifications:

·       Bachelor’s degree

·       Ability to effectively read, write, and speak the English language

·       Physical mobility and dexterity to transport files and operate general office equipment (telephone, fax, copier, computer, etc.)

·       Experience in the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)

·       Must be able to work evening and weekend functions as necessary

·       Must be willing and able to travel, possibility of international travel; must have or able to obtain passport

·       Membership in a Fraternity/Sorority preferred

·       Two years of relevant experience preferred

Working Conditions:

·       Office setting based in Brentwood, TN, remote work capable

·       Prolonged periods of sitting at a desk working on the computer

·       Must be able to lift up-to 15 pounds at times

Other Duties:

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

AOII is a proud equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.  Reasonable accommodations are available.