Senior Executive Assistant

Summary:

Since 1997, AlphaStaff has delivered HR outsourcing solutions to thousands of small and medium-sized businesses across the country, as well as some large organizations.

Role:

We are seeking a Senior Executive Assistant for one of our premier clients in NYC. In this role, you will provide high-level administrative support to multiple senior executives. This position is perfect for a proactive individual with strong organizational skills who thrives in a fast-paced environment. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Company:

The company owns, operates, and develops commercial property throughout the U.S., with a focus on multiple consumer-facing assets including Self Storage, which it operates under a leading, influential brand with a portfolio totaling nearly 13 million square feet (SF) across 160 facilities with 80,000 units in 18 states.

About You:

You thrive in a fast-paced setting, skillfully juggling multiple tasks with finesse. As an experienced Executive Assistant (EA), you have strong organizational skills and can handle multiple tasks simultaneously, ensuring that no detail goes unnoticed. You are a self-starter who takes initiative without waiting for detailed instructions. You’re comfortable assertively following up with senior executives to ensure deadlines are met and tasks are completed. You're not just proactive – you're the embodiment of initiative, consistently staying one step ahead to anticipate needs and exceed expectations. Your dedication and passion for supporting business leaders shines through in your work. Whether it's coordinating schedules, drafting an important email, or editing a presentation, you approach each task with unwavering commitment and precision. You understand the vital role you play in the smooth functioning of a team, and you're ready to embrace new challenges with enthusiasm and determination. Did we just describe you? If so, please read on because we want to hear from you!

Responsibilities:

• Collaborate with the Chief of Staff in managing multiple executives' calendars, scheduling appointments, and coordinating meetings.
• Draft and edit emails and other correspondence on behalf of senior leaders/executives.
• Work closely with senior leaders to be well informed of upcoming commitments and responsibilities, following up appropriately.
• Proactively monitor deadlines and pending tasks, assertively following up with senior executives to ensure timely completion of assignments.
• Serve as a point of contact on all matters pertaining to your assigned Executive(s); prioritize and determine the appropriate course of action or response.
• Complete a broad range of tasks including assisting with special projects, designing and producing documents, reports, and presentations, running errands (personal and professional), collecting and preparing information for meetings, composing correspondence, making travel arrangements, and completing expense reports.
• Contribute as a member of Admin Team; provide back-up admin support for the Chief of Staff and other Executive Assistants as needed and participate in various admin/research team projects.
• Troubleshoot office devices that need minor attention or contact IT for assistance with major issues.
• Other projects/duties as assigned for the overall benefit of the organization.

Qualifications:

• Minimum of 5 years of Executive Assistant experience supporting C-suite executives.
• Proficient in the entire Microsoft Office Suite (Office 365) including intermediate Microsoft Excel skills.
• Type a minimum of 60 WPM.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• High degree of professionalism in dealing with executives, staff, investors, and clients.
• Able to maintain integrity and discretion in handling confidential information.
• Ability to switch gears at a moment’s notice.
• Flexible and adaptable, with a willingness to take on new challenges and responsibilities, expressing intrinsic motivation and resourcefulness.
• Strong verbal and written communication skills and detail-orientation, coupled with the ability to foster positive interpersonal relationships.
• Bachelor’s degree (preferred).
• US work authorization (required).

Location:

Hybrid in New York, NY (Midtown Manhattan), providing the flexibility to work remotely one day per week, in a dynamic, thriving environment.

Compensation and Perks:

• $80,000 - $95,000 salary plus annual performance bonus. Salary commensurate with knowledge, skills, experience, and credentials.
• Medical, dental, and vision insurance options at an affordable rate.
• 401(k).
• Comprehensive perks/discount program.
• Paid holidays and paid time off.

Disclaimers: AlphaStaff, Inc. and the Client are equal employment opportunity employers and do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. CCPA Notice can be found at: https://www.alphastaff.com/privacy-notice-to-california-job-applicants/