Accounts Payable Specialist

Alps Alpine, a leading manufacturer of electronic components and automotive infotainment systems, has brought the world numerous “First 1” and “Number 1” products since its founding in 1948. The Alps Alpine Group currently operates 110 bases in 26 countries and regions, supplying roughly 40,000 different products and solutions to around 2,000 companies worldwide. Those offerings include devices such as switches, sensors, data communication modules, touch input panels, actuators and power inductors; electronic shifters, remote keyless entry systems and other automotive units; consumer electronics like car navigation and audio-visual systems; and systems and services such as digital keys based on smartphone app and blockchain technology, and remote monitoring.

Essential Functions

• Responsible for invoice verification process, 3-way match (invoice, po, gr).
• Verify accuracy of service invoices and confirm correct general ledger account codes are used.
• Process a high volume of invoices for payment.
• Verify transactions comply with financial policies and procedures.
• Reconcile supplier's statements.
• Key vouchers into system.
• Code expense invoices as necessary.
• Prepare month end journal entries.
• Build strong relationships with internal departments, i.e. Purchasing, Accounting, Human Resources, Legal, and Shipping and Receiving.
• Support quarterly and annual financial audit
• Cross train other team members
• Assist in streamlining the payment process by identifying areas for process improvement to improve the cash collection cycle.
• Participate in weekly meetings with purchasing to resolve exception invoices that need to be resolved for payment. Identify root cause.
• Support month close process by preparing journal entries, account reconciliation, aged trial balance and various ad hoc reports and analysis.
• Review and maintain the GRIR Report to ensure invoices are posted timely.
• Generate payment to vendors by creating weekly payment proposals for checks, wires and ach payments, provide backup for review by the payable or treasury manager.
• Exercise a higher level of confidentiality and discretion in handling information the positions have access to.
• Responsible for establishing and maintaining vendors’ records related to new vendors and changes to existing vendors.
• Responsible for managing bank templates for wire vendors.
• Support Yearly 1099 reporting.
• Reconcile corporate credit card programs to ensure timely payments.
• Review employee expense reports and verify receipts according to the company travel policy.
• Provide support toward the certification and ensure compliance to customer required quality management systems (TISAX, TS16949, IATF, etc.)
• Positions that fall under the functions of Product Development, Legal, HR, IT, and Executive Management are required to exercise a higher level of confidentiality and discretion in handling information the positions have access to.
  
  

Qualifications

• EDUCATION/EXPERIENCE AND/OR TRAINING
• Associate's degree in accounting, Finance, or Business Administration with equivalent work experience
• Bachelor’s degree in accounting, Finance, or Business Administration