What are the responsibilities and job description for the Accounts Receivable Specialist position at Alpine Silica?
Position Summary: The Accounts Receivable Specialist generates and sends customer invoices, statements, and payment reminders. Follows up and communicates with customers regarding outstanding invoices and payment discrepancies.
Responsibilities:
- Maintain shared AR inbox by responding to customer inquiries daily.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
- Monitor and research accounts receivable including collections by contacting clients via telephone, email, and mail.
- Maintains accounting ledgers by verifying and posting account transactions including credit memos and journal entries.
- Verify customer accounts by reconciling monthly statements and related transactions.
- Effectively communicate discrepancies to management team regarding errors in pricing, tax liability, and other billing related transactions.
- Strengthen and grow relationships with clients by communicating with customers.
- Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
- Exercise integrity and confidentiality in financial reporting; and comply with national and local financial requirements.
- Assist in quarterly and yearly audits.
- Maintains historical records.
- Support other accounting and finance team members including inventory management, and cost accounting teams.
- Protects organization’s value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
- Recognizes confidential information and maintains it in accordance with standard procedures.
- Perform other duties as assigned.
Requirements:
- High school diploma or equivalent.
- 3 years of experience in Accounts Receivable or related field.
- Experience with customer portals and consolidated billing processes.
- Public company experience preferred but not required.
- Previous work-related skill, knowledge or experience is preferred.
- Strong excel skills required including xlookup, vlookup, and pivot tables.
- Experience with Microsoft NAV, or other enterprise resource planning (ERP) systems helpful, but not required.
- Experience working in multi-location or complex accounting environment with demonstrated ability to invoice high volumes.
Mental and Physical Requirements:
- Employees are regularly required to sit, walk and stand; climb up and down stairs.
- Minimal safety hazards; general office working conditions.
- Able to work under stressful conditions at times.
- Ability to work overtime as required.
- Must be detail oriented with the ability to multi-task between multiple programs.
- Must work independently and as a member of team.
This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.
