What are the responsibilities and job description for the Accounts Receivable Supervisor position at Alpine Silica?
General Overview
The Accounts Receivable Supervisor is responsible for assisting in the overall management of the Accounts Receivable Department. At times will be required to interface with operational managers and executive management.
Responsibilities
- Assure timely collection of monies due to corporation.
- Assure timely and accurate invoicing.
- Manage cash application making sure all cash receipts are applied properly.
- Review collection reports to ascertain status of outstanding collection and balance and to evaluate effectiveness of current collection policies and procedures.
- Audit delinquent accounts considered to be uncollectable; ensure maximum efforts have been taken before assigning bad credit status to account.
- Conduct credit checks on all customer, establish and manage limits.
- Review and approve adjustments to accounts.
- Monitor the percentages of aged accounts.
- Manage a staff who are responsible for conducting credit investigation and collecting on delinquent accounts.
- Enhance and maintain a properly functioning revenue cycle process through a cross-department organizational structure.
- Make recommendations regarding increasing productivity, improving existing processes, and streamline report offerings.
- Monitor and support daily functions in all areas related to revenue cycle.
- Maintain compliance standards by providing accurate information on all billings.
- Assist accounting team in supporting auditor requests.
- Maintain understanding of revenue recognition requirements for Alpine and its related parties.
- Perform other duties as required.
Requirements
- Bachelor’s degree with major in Accounting, Finance, or similar field of study or equivalent experience required.
- 5 years credit and collections experience
- 5 years’ experience managing an accounts receivable department
- Advanced experience with Excel and other Microsoft software in a finance, accounting, collections, or similar environment.
- Experience working with customers or vendors in a high-volume environment to resolve complex issues while maintaining positive relationship.
- Experience driving team/department results through development of reporting metrics and holding team members accountable for performance.
- Experience working with sensitive company information while maintaining confidentiality.
Mental and Physical Requirements:
- Able to read, speak and write English.
- Ability to use sophisticated computer software programs to achieve job functions.
- Sitting – at desk or computer station, standing, walking, speaking, hearing – frequent
- Bending/Stooping, twisting, lifting – occasional
- Gripping, reaching, writing, fingering (data entry), handling (paper, files, etc) – frequent
- Able to work under stressful conditions at times.
- Fine Motor Skills - typing, 10-key, ability to write for extended periods of time
- Communication - phone communication, communication with personnel and vendors
- Seeing - able to see the computer screen
- Climbing - able to go up and down stairs
- Position will require a minimum of 40 hours per week unless otherwise directed by manager.
This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.
