What are the responsibilities and job description for the Purchasing Agent position at Alpine Silica?
General Overview: A purchasing agent is responsible for coordinating all activities associated to procurement of materials and supplies for a company. Part of his responsibility is to supervise and manage the work of those individuals involved in the storage, transport, and maintenance of the procured supplies or materials; organize the processing and re-selling of the material; and prepare the process of bids and procurement of the supplies. A purchasing agent’s work performance can significantly influence how much revenue a business generates in a given year. Also called a buyer, a purchasing agent’s job is generally to make sure that the business expends as little as possible for the materials and equipment that the business utilizes to generate as large a profit as possible.
Responsibilities:
- A purchasing agent should get in touch with all company departments to maintain the supplies needed.
- Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
- Forwards available inventory items by verifying stock; scheduling delivery.
- Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
- Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
- Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
- Authorizes payment for purchases by forwarding receiving documentation.
- Keeps information accessible by sorting and filing documents.
- Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes purchasing and organization mission by completing related results as needed.
- Perform other duties as assigned.
Other Requirements:
- Must possess ability to work independently and as a member of a team.
- Must have the ability to read and write English language.
- Perform simple mathematical calculations,
- Must have mental ability to handle receipts;
- Sensitive to confidential information.
Mental and Physical Requirements:
- Able to read, speak and write English.
- Able to work under stressful conditions at times.
- Strong work ethics of integrity and honesty striving for excellence in all activities employing accompanying communication.
- Dependability, reliability, fulfilling responsibilities.
This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.
