Accounting and Office Coordinator

Position Summary

We are seeking a detail-oriented, forward-thinking, and self-motivated individual to manage key financial responsibilities while supporting our database systems and office administration. This role is essential to ensuring compliance, accurate financial reporting, and the smooth operation of our organization.

About You

You are a proactive problem-solver with a passion for supporting a meaningful cause. You thrive in a dynamic, mission-driven environment and excel at anticipating needs, working independently, and paying close attention to detail.

• Forward-Thinking
• Self-Starter
• Detail-Oriented

Key Responsibilities:

Accounting & Payroll

You will manage a range of financial tasks that ensure the organization’s financial health and compliance with nonprofit standards.

• Manage accounting tasks, including accounts payable and payroll.
• Process donations and grants, ensuring compliance with donor restrictions and fund allocation.
• Reconcile general ledger accounts and multiple bank statements.
• Prepare monthly and quarterly financial reports
• Assist the Executive Director and Departmental Directors with budget preparation.
• Ensure accurate recording of transactions in the nonprofit accounting software.
• Support preparation for audits and process required state and government filings.
• Maintain accurate financial records and documentation.
• Submit payroll to the third-party payroll provider in a timely and accurate manner.
• Manage updates in the payroll system, including employee salaries, deductions, and direct deposit details.
• Process and record retirement contributions for both employee and employer, using reports generated through the payroll process.
• Process journal entries for banking and month-end closing.
• Perform other accounting duties as assigned by the Executive Director.

Database Management

In this role, you will help maintain and optimize the organization’s donor database systems to support fundraising and engagement efforts.

• Utilize organizational databases (Raiser’s Edge NXT and Luminate Online).
• Maintain donor records and ensure accurate gift entry.
• Collaborate with the Data and Administrative Coordinator to execute regular database clean-up activities.

Office Administration

You will provide essential administrative support to ensure smooth daily operations and foster a positive work environment.

• Process employee insurance and retirement changes, including new enrollments, updates, and terminations.
• Enter and maintain confidential employee data.
• Manage bi-weekly payroll data entry and processing.
• Process weekly check runs and bank deposits.
• Proactively identify and address office needs to ensure efficient operations.
• Provide high-level administrative support to Directors, including special projects.
• Communicate and coordinate with contracted IT support staff on issues, maintenance, and backup of computer and financial data.
• Serve as liaison with the Property Management Company.
• Maintain office equipment and coordinate with vendors for troubleshooting and monthly maintenance (e.g., fax, copier, water cooler).
• Perform other duties as assigned.

Required Qualifications

·       Bachelor’s degree in accounting, finance, or a related field.

·       Minimum of 2 years of experience in accounting, bookkeeping, or compliance roles (nonprofit experience preferred).

·       Proficiency in QuickBooks Online (QBO certification preferred) and Microsoft Office Suite, with experience in financial reporting.

·       Experience in fund accounting principles and practices.

·       Strong attention to detail, organizational skills, and effective communication abilities.

·       Experience with CRM software (Blackbaud products preferred but not required).

·       Self-motivated, with the ability to work independently and collaboratively as part of a team.

·       Ability to maintain strict confidentiality.

·       Reliable transportation for occasional errands and bank deposits.

Additional Desired Skills & Abilities

·       Knowledge of administrative procedures, including word processing and file management.

·       Strong verbal and written communication skills with active listening abilities.

·       Proven time management and prioritization skills.

·       Ability to work effectively with all levels of the organization, external clients, and vendors, fostering positive relationships.

·       Proficiency in operating standard office equipment.

Working Conditions

·      May require occasional night and weekend work.

·      Reliable transportation for running errands and making bank deposits as needed.

·      Frequent and repetitive manual dexterity is needed for using a computer keyboard.

Benefits

We offer a comprehensive benefits package to support your health and well-being, as well as a flexible work environment:

• Health Benefits: Individual health (platinum level), dental, and vision insurance.
• Retirement Plan: 403B retirement plan with a 6% employer match.
• Disability Coverage: Short-term and long-term disability insurance.
• Generous Paid Time Off: 10 paid holidays and a generous PTO package.
• Flexible Hybrid Work Environment

Why Join Us?

When you join our team, you become part of a community dedicated to creating positive change. You’ll have the opportunity to apply your skills in a meaningful way while working alongside passionate and talented professionals.

Application Guidelines

Interested applicants should submit the following:

·       A cover letter detailing your interest in and qualifications for the position. Please also include one of your favorite hobbies and why you enjoy it.

·       Your current resume.

Electronic submissions only – Cassy.adams@alsnorthwest.org  . Please honor our no phone calls policy.

To learn more about ALS Northwest visit our website at alsnorthwest.org.

ALS Northwest is an equal opportunity employer and believes that each team member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to just the work identified. It is our expectation that each team member will offer their services wherever and whenever necessary to ensure the success of our endeavors