What are the responsibilities and job description for the Assistant Office Manager position at Alsco Uniforms?
Classification:
Non-Exempt
Job Summary:
The Assistant Office Manager assists the Office Manager in all functions of the office. The Assistant Office Manager is able to perform all of the functions an Office Manager performs on a daily basis, the emphasis being to prepare the Assistant Office Manager to become an Office Manager.
About Us:
We are Alsco Uniforms. We’ve been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It’s our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.
Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We’re seeking driven professionals with an ambition to grow within our company. We’d love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.
Join our team and build your career with Alsco Uniforms!
Our full-time employees enjoy:
- 401K Plan with Company Match
- Medical, Dental, Vision, FSA/HSA
- Life Insurance, Disability Insurance
- Vacation, Sick Time, Holidays
- Choice of Global Cash Card or Direct Deposit
- Career Advancement
- Learning & Development Opportunities
- Inclusive and Diverse Team Environment
Essential Functions:
- Participate in-office training to learn and also, under the direction of the Office Manager, train office staff.
- Learn and be able to perform all the job duties an office manager is required to do.
- Assist in organizing office staff and functions under the direction of the Office Manager.
- Perform tasks such as reconciliations, auditing, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, and property and sales tax reporting.
- Cross-train and practice other positions in the office.
- Read, adhere to, and stay updated with all Standard Operating Procedures.
- Be able to perform all Human Resource functions such as calculating commissions, processing payroll, and maintaining compliance with state and federal laws.
- Monitor accounts for revenue enhancement, be able to update and submit forecasts and perform end-of-month procedures.
Additional Functions
- Office tasks and projects as assigned by the Office Manager. This would include day-to-day clerical work, customer service issues, answer multi line phone system, Accounts Payable, Accounts Receivable, and contributing to the safety program.
Qualifications:
- Excellent verbal and written communication skills in English, ability to comprehend and follow directions, as well as strong time management skills.
- Minimum one year of broad office experience.
- Prior supervisory experience is (Preferred).
- Have a valid driver’s license and maintain a driving record free of chargeable accidents, speeding, safety, or other violations.
- Solid understanding of accounting functions and principles. (Obtained through formal training, education, or on-the-job training.)
Good working knowledge of office equipment, including skills in operating and troubleshooting computers, ten key calculator, reprographic equipment, and other office equipment.
Typical Physical Activity:
- Physical Demands/Requirements consist of standing, sitting, walking, stooping, driving, grasping, moving equipment, pushing, pulling, reading, speaking, hearing, and lifting up to 30 lbs.
Typical Environmental Conditions:
- This position is located onsite.
- Indoor office environment.
Travel Requirements:
- None
Education:
- None
For a general description of the benefits offered for this position, please visit
Alsco is an Affirmative Action/Equal Employment Opportunity Employer. At Alsco, diversity is the fabric of our success. As a family-owned and operated company, we prioritize future generations, making our commitment to inclusivity more than just a strategy for growth—it is about creating a workplace where everyone feels valued and empowered. Embracing diversity strengthens our company, enhances customer service, and builds a legacy of inclusivity, aligning with our vision to be the first choice in uniform, healthcare, linen, and facility services.
Revised: 04/08/2024
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
