What are the responsibilities and job description for the Administrative Assistant - Engineering position at Alstom?
At Alstom, we understand transport networks and what moves people. From high-speed trains,metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digitalmobility, we offer our diverse customers the broadest portfolio in the industry. Every day, morethan 80 000 colleagues lead the way to greener and smarter mobility worldwide, connectingcities as we reduce carbon and replace cars.
As an Administrative Assistant for our Engineering group in West Mifflin, you will be an integral member of team assisting in the administration and coordination of all activities. Your work will include supporting the team and executing administrative tasks with competent, dynamic and friendly skills. Your role will be wide-ranging and will require strong administrative‚ IT‚ organizational, and communication skills. Some of your key responsibilities will include :
- Acting as the point of contact for the Engineering management teams
- Receiving calls, taking messages and routing correspondence
- Coordinating meetings and appointments and providing reminders
- Producing reports, presentations, and briefs
- Partnering with our travel agency for all business travel including booking domestic and international travels, management of processes and expense claims
- Creating Purchase Orders, and managing invoices
- Supporting logistics organization for visitors, meetings, workshops, or special events
- Maintaining the time-keeping, vacation, payroll function for the team
- Maintaining records related to operations management
- Maintaining computer system by updating and entering data / Creating and distributing documents
To be successful, you will need to have full comprehension of office management systems and procedures as well as excellent problem solving, critical thinking and exceptional communication skills.
Required Qualifications
Preferred Qualifications :
Education :
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step ontoone of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’dlove to hear from you!
Important to note
As a global business, we’re an equal-opportunity employer that celebrates diversity across the63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.
