What are the responsibilities and job description for the Administrative Assistant, Real Estate & Construction position at Alta Asset Management?
Job Description :
Administrative Assistant for Construction and Real Estate Development
Department : Construction and Real Estate Development
Location : Short Hills, NJ (on-site)
Employment Type : Full-time
Reports To : Founder / President
Job Overview
We are seeking a proactive and detail-oriented assistant to support our Construction and Real Estate Development team. The ideal candidate will have experience in the construction and real estate industry, providing administrative, project management, and research support. This role requires excellent organizational skills, the ability to multitask, and strong communication capabilities.
Key Responsibilities
- Administrative Support : Manage calendars, schedule meetings, and coordinate appointments for project managers and development teams.
- Project Management : Assist in the planning, scheduling, and tracking of construction and real estate development projects. Maintain project timelines and ensure deadlines are met.
- Construction Take Off : Calculate material quantities from PDF using Measuring Tool.
- Document Management : Prepare, review, and distribute project documentation, including contracts, proposals, reports, and permits. Ensure all documents are properly filed and accessible.
- Communication : Serve as the primary point of contact for internal and external stakeholders. Handle emails, phone calls, and other correspondence.
- Research : Conduct market research, feasibility studies, and competitive analysis for new development opportunities. Provide insights and recommendations based on findings.
- Data Entry : Maintain accurate records of project progress, expenses, and budgets. Update databases and spreadsheets as required.
- Reporting : Generate regular reports on project status, financials, and other key metrics. Present findings to the management team.
- Vendor Coordination : Liaise with contractors, suppliers, and service providers. Obtain quotes, negotiate contracts, and manage vendor relationships.
Qualifications
