What are the responsibilities and job description for the Administrative position at ALTEN?
Job Summary:
- Oversee daily contract administration within the Biomed Supply Management team, including business analytics, process controls, and supplier management (on-boarding, off-boarding, and risk assessments).
- Ensure adherence to ARC Purchasing and Contracting Policy, Financial Manual Policies & Procedures (FMPP), and Strategic Procurement goals.
- Manage complex contract development, selection, award, administration, and customer contact activities to ensure compliance with company policies, legal requirements, and client specifications.
- Maintain relationships with third-party suppliers, vendors, consultants, and contractors.
- Review and negotiate biomedical contractual details, including specifications, price, date of delivery, task orders, scope of work, and contractual provisions to ensure compliance with approved ARC policies and procedures.
- Analyze proposals and collaborate with staff and suppliers on contract specifications.
- Develop, solicit, negotiate, and administer contracts for goods and services.
- Guide stakeholders to optimal sourcing solutions.
- Ensure contract execution aligns with company policy and resolve contract-related issues promptly.
- Manage supplier on-boarding/off-boarding and perform risk assessments.
- Support field Business Unit throughout the sourcing and contracting lifecycle, ensuring risks and issues are identified and addressed, and appropriate involvement of support partners (Legal & Risk Departments).
- Monitor and maintain contract data and files, including original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.
- Support supplier management relationships through continuous monitoring of supplier performance, ensuring contract compliance and end-user outreach and education related to process compliance.
- Resolve procurement issues with Accounts Payable, Supply Management, and Finance.
- Develop contract status reports for management review.
- Provide technical guidance on contracting procedures.
- May lead projects and perform other related duties as assigned.
- Ensure adherence to Purchasing and Contracting Policy and Strategic Procurement goals.
- Provide data analytics on contract activities, KPIs, and metrics.
- Drive process improvements in Procurement, focusing on biomedical contracts.
- Work independently as a proficient individual contributor, instructing or coaching others as needed.
- Bachelor’s degree in business administration, Accounting, Finance, or related field required.
- 1-2 years of contract administration experience preferred, with knowledge of procurement and biomedical contracts. MS Office and Coupa experience preferred.
- Minimum 5 years of related experience or equivalent combination of education and experience required.
- Strong interpersonal skills for issue resolution.
- Customer service-oriented with strong verbal and written communication skills.
- Good judgment, decisiveness, and ability to take independent action while leading a team.
- Ability to manage resources and work effectively.
- Proficient in Microsoft Office Suite and personal computer use.
- Strong organizational and multi-tasking skills. Ability to work on a team.
- The duties above indicate the essential functions of the job. Physical requirements are those present in normal office conditions. Operational flexibility is required to meet sudden and unpredictable business needs. This position is 100% Remote. Travel may be required periodically, as directed by management.
