What are the responsibilities and job description for the Business Support Senior Specialist (Corporate Accounting Department) position at ALTEN?
Role can be temp to hire for the right person with over 3 months of evaluation. The role is a hybrid office/remote role if hired temp to perm in the future (required same two days per week in the office as FTE, but required in office as a contractor)
You will perform administrative and office support activities for multiple professionals including accounting/payroll managers, accounting/payroll managing directors, and accounting/payroll partners. The role will also includes email direct contact tool to the NA Payroll Team. This employee will distribute the emails throughout the day, every day and then store the data electronically. Reading, analyzing, and proofing emails. Strong calendar management skills.
Using various software including word processing, spreadsheets, databases and Microsoft software. Tracking of ADP invoices on an excel spreadsheet – no extensive training in excel. This is a basic spreadsheet that we use for tracking. Tracking and reporting of Ex-Pat data. No special payroll training regarding this, instead it is placing data on a spreadsheet.
ServiceCentral is another means of direct contact into the NA Payroll Team. Twice a day, this employee will gather the tickets (schedule based) and present them in an excel spreadsheet for assignment. It requires gathering information from HRC and our payroll systems. The spreadsheet is sent to management for review and assignment and sent back to the employee to assign or reassign to members of the NA Payroll Team or our partners. This is the first and last assignment each day. Twice a week (EOB Wednesday & EOB Friday), the employee will prepare an “open” ticket list for review by management. Mail needs to be opened and reviewed. Scanning mail is included. Tracking and reporting of returned “live” checks and tax forms. Populating data to Canadian required VOE’s.
Needs the ability to learn tasks, quickly pay attention to detail and keep up with a fast-paced working environment. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Must have a professional level verbal and written communications skills. 4-6 years of administrative experience. Basic requirements: Microsoft: Outlook, Excel, Word. Communication skills. Attention to detail – it is a marathon, not a sprint.
You will perform administrative and office support activities for multiple professionals including accounting/payroll managers, accounting/payroll managing directors, and accounting/payroll partners. The role will also includes email direct contact tool to the NA Payroll Team. This employee will distribute the emails throughout the day, every day and then store the data electronically. Reading, analyzing, and proofing emails. Strong calendar management skills.
Using various software including word processing, spreadsheets, databases and Microsoft software. Tracking of ADP invoices on an excel spreadsheet – no extensive training in excel. This is a basic spreadsheet that we use for tracking. Tracking and reporting of Ex-Pat data. No special payroll training regarding this, instead it is placing data on a spreadsheet.
ServiceCentral is another means of direct contact into the NA Payroll Team. Twice a day, this employee will gather the tickets (schedule based) and present them in an excel spreadsheet for assignment. It requires gathering information from HRC and our payroll systems. The spreadsheet is sent to management for review and assignment and sent back to the employee to assign or reassign to members of the NA Payroll Team or our partners. This is the first and last assignment each day. Twice a week (EOB Wednesday & EOB Friday), the employee will prepare an “open” ticket list for review by management. Mail needs to be opened and reviewed. Scanning mail is included. Tracking and reporting of returned “live” checks and tax forms. Populating data to Canadian required VOE’s.
Needs the ability to learn tasks, quickly pay attention to detail and keep up with a fast-paced working environment. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Must have a professional level verbal and written communications skills. 4-6 years of administrative experience. Basic requirements: Microsoft: Outlook, Excel, Word. Communication skills. Attention to detail – it is a marathon, not a sprint.
