What are the responsibilities and job description for the IN-OUCC-Legal Assistant position at ALTEN?
Short Description:
Legal assistant.
Complete Description:
Purpose of Position/Summary:
The Legal Assistant provides all legal, administrative, and clerical support to the OUCC’s technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations.
Essential Duties/Responsibilities:
In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency’s lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates.
The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects.
Primary Responsibilities
Manages and processes all case and non-case related information/documents.
Supports and assists technical staff and attorneys as assigned.
Supports and assists all Administrative Assistants in coordinating daily work schedules.
Maintains calendar dates (in Outlook) for all active cases.
Setup and coordinate meetings and conferences.
Organizes case files for attorneys in preparation of evidentiary hearings.
Contributes to overall Agency and Division goals.
Interacts with public and external contacts as frontline administrative assistant.
Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf.
Perform general clerical duties including but not limited to copying, faxing, mailing, and filing.
Maintains files in Microsoft Dynamics as well as other emerging IT applications.
Tracks activities and maintains various spreadsheets and databases.
Maintains any required Division records and reports.
Performs other duties as assigned.
Job Requirements:
Supervisory Responsibilities/Direct Reports:
The Legal Assistants have no supervisory responsibilities.
Difficulty of Work:
Work is of average difficulty, but at times requires better than average ability to perform many tasks at the same time. Attention to detail and the ability to understand legal and regulatory terminology are also crucial.
Responsibility:
The Legal Assistant is expected to complete filings and additional assigned tasks in a consistently accurate and timely manner. The Legal Assistant is responsible for being able to contact appropriate staff as required at any time.
Personal Work Relationships:
Necessary working relationships and contacts are broad in scope and include staff throughout the OUCC, relevant IURC staff, utility industry representatives, and the general public.
Physical Effort:
Work requires normal physical demands as required for general filing, sitting, typing, and reading.
Working Conditions:
Work performed in an office environment.
Required / Desired Skills and Amount of Experience:
High School Diploma Required
Legal Assistant Or Paralegal Experience Required 2 Years
Proficiency with Microsoft Office Suite Required 2 Years
Able to work independently with excellent attention to detail. Required
Ability to establish effective and cooperative working relationships. Required
Prior experience with Microsoft Excel. Highly desired
Paralegal certification or coursework Highly desired
Prior working experience in a State or Federal Government Agency. Highly desired
Prior experience as an executive or lead administrative or legal assistant. Highly desired
Questions:
Question 1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement?
Question 2 Please list candidate's email address.
Question 3 Please list the city and state where candidate currently resides.
Question 4 Candidate must be paid *** if selected for engagement. The provider markup for this position is 25%. Do you accept this requirement?
Question 5 Please list software programs candidate is proficient with.
Question 6 Position is on-site Monday thru Friday, 8:15am to 4:45pm, 1 hour lunch. Do you accept this requirement?
Question 7 Position is for a 6-month initial duration with a likelihood of extension or right to hire. Do you accept this requirement?
Question 8 Initial interviews will be via Teams or phone. Follow-up interviews must be in-person at OUCC office. Do you accept this requirement?
Legal assistant.
Complete Description:
Purpose of Position/Summary:
The Legal Assistant provides all legal, administrative, and clerical support to the OUCC’s technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations.
Essential Duties/Responsibilities:
In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency’s lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates.
The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects.
Primary Responsibilities
Manages and processes all case and non-case related information/documents.
Supports and assists technical staff and attorneys as assigned.
Supports and assists all Administrative Assistants in coordinating daily work schedules.
Maintains calendar dates (in Outlook) for all active cases.
Setup and coordinate meetings and conferences.
Organizes case files for attorneys in preparation of evidentiary hearings.
Contributes to overall Agency and Division goals.
Interacts with public and external contacts as frontline administrative assistant.
Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf.
Perform general clerical duties including but not limited to copying, faxing, mailing, and filing.
Maintains files in Microsoft Dynamics as well as other emerging IT applications.
Tracks activities and maintains various spreadsheets and databases.
Maintains any required Division records and reports.
Performs other duties as assigned.
Job Requirements:
- Exceptionally strong organizational skills, including meticulous attention to detail and ability to work on multiple cases and assignments simultaneously.
- Excellent time management skills, including ability to perform and complete tasks under deadline pressure.
- Excellent verbal and written communication skills, capable of interfacing with all levels of the organization in a dependable, self-motivated, and team-oriented manner.
- Sensitivity to confidential and redacted information in legal filings;
- Knowledge and skill in developing and maintaining case files and other documents;
- Ability to work independently and in teams both in a timely and well organized manner;
- General knowledge of Agency’s Microsoft Dynamics system.
- Proficiency in using Microsoft Office software (Word, Excel, SharePoint);
Supervisory Responsibilities/Direct Reports:
The Legal Assistants have no supervisory responsibilities.
Difficulty of Work:
Work is of average difficulty, but at times requires better than average ability to perform many tasks at the same time. Attention to detail and the ability to understand legal and regulatory terminology are also crucial.
Responsibility:
The Legal Assistant is expected to complete filings and additional assigned tasks in a consistently accurate and timely manner. The Legal Assistant is responsible for being able to contact appropriate staff as required at any time.
Personal Work Relationships:
Necessary working relationships and contacts are broad in scope and include staff throughout the OUCC, relevant IURC staff, utility industry representatives, and the general public.
Physical Effort:
Work requires normal physical demands as required for general filing, sitting, typing, and reading.
Working Conditions:
Work performed in an office environment.
Required / Desired Skills and Amount of Experience:
High School Diploma Required
Legal Assistant Or Paralegal Experience Required 2 Years
Proficiency with Microsoft Office Suite Required 2 Years
Able to work independently with excellent attention to detail. Required
Ability to establish effective and cooperative working relationships. Required
Prior experience with Microsoft Excel. Highly desired
Paralegal certification or coursework Highly desired
Prior working experience in a State or Federal Government Agency. Highly desired
Prior experience as an executive or lead administrative or legal assistant. Highly desired
Questions:
Question 1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement?
Question 2 Please list candidate's email address.
Question 3 Please list the city and state where candidate currently resides.
Question 4 Candidate must be paid *** if selected for engagement. The provider markup for this position is 25%. Do you accept this requirement?
Question 5 Please list software programs candidate is proficient with.
Question 6 Position is on-site Monday thru Friday, 8:15am to 4:45pm, 1 hour lunch. Do you accept this requirement?
Question 7 Position is for a 6-month initial duration with a likelihood of extension or right to hire. Do you accept this requirement?
Question 8 Initial interviews will be via Teams or phone. Follow-up interviews must be in-person at OUCC office. Do you accept this requirement?
