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Administrative Assistant - Workforce Department

Alterman, Inc.
Live Oak, TX Full Time
POSTED ON 1/23/2025 CLOSED ON 3/10/2025

What are the responsibilities and job description for the Administrative Assistant - Workforce Department position at Alterman, Inc.?

Overview:

The Administrative Assistant will provide administrative support to ensure efficient operation of the Workforce Department. The Administrative Assistant will perform a variety of tasks, including managing schedules, coordinating meetings, handling confidential information, maintaining databases, and maintaining office supplies.

Essential Functions:

1. 90%

  • Provides general administrative support such as answering phones, handling inquiries, and managing emails.
  • Maintains filing systems and ensures all documents are organized and easily accessible.
  • Handles confidential information with discretion.
  • Manages calendars for assigned team members, scheduling appointments and meetings as needed.
  • Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
  • Acts as a liaison between departments, clients, and external partners.
  • Drafts and edits correspondence, reports, and other documents as needed.
  • Orders and maintains office supplies, ensuring adequate stock levels.
  • Inputs data accurately into various databases and systems and runs reports.
  • Maintains accurate records and files.

2. Performs other duties as assigned. 10%

Education and Experience:

  • High school diploma required. Additional qualifications in office administration or a related field would be beneficial.
  • Previous experience in an administrative role is preferred.

Skills/Abilities:

  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and accuracy.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Able to handle confidential information with discretion.
  • Able to multitask and prioritize tasks effectively.
  • Able to work independently and proactively.

Work Environment:

  • Office environment with some travel required.

Physical Demands:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 10 pounds at times.

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