What are the responsibilities and job description for the Administrative Assistant position at Alternative HR LLC?
Employees in this part time role are responsible for the following essential functions:
To be considered for this position you must have the following qualifications:
- Perform tasks and responsibilities as assigned by the Executive Vice President.
- Manage accounts receivables, and deposits.
- Handle mail processing and answer telephone inquiries.
- Manage and maintain the scheduling of the boardroom and lounge to ensure availability and efficient use.
- Coordinate all aspects of event registrations, including invoicing, badge preparation, confirmations, and room setup.
- Provide support for events as needed, ensuring successful execution.
- Deliver exceptional customer service to members and consumers.
- Handle member mailings as assigned.
- Oversee and maintain member HIC numbers, PA One Call invoices, and member insurance certificates.
- Manage daily office operations to ensure smooth workflow.
- Oversee ad sales for the annual Resource Guide publication, adhering to established print deadlines.
To be considered for this position you must have the following qualifications:
- 3 years relevant work experience, or any equivalent combination of education and experience that demonstrates the ability to do the job.
- Must be proficient with the entire Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the organization's goals.
- Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
- Creativity/Innovation: Develop new and unique ways to improve the organization's operations and create new opportunities.
