Extension / 4-H Secretary

Are you eager to make a difference in your community by supporting youth, agriculture, and local programs? The Clay County Extension Office is seeking a friendly, organized, and detail-oriented Extension/4-H Secretary to help us deliver valuable services to our residents. In this dynamic role, you’ll collaborate with the 4-H Educator and Extension staff, ensuring our horticulture, 4-H, and other programs run smoothly and efficiently.

What You’ll Do

• Coordinate Office Operations: Manage correspondence, type and file documents, and handle day-to-day office tasks like sorting mail, making deposits, and responding to inquiries.
• Frontline Support: Act as the primary contact for phone calls, emails, and walk-ins, offering exceptional customer service and directing individuals to the appropriate resources.
• Resource & Inventory Management: Monitor, order, and track office supplies, keeping our workspace organized, friendly, and ready to serve the public.
• Facility Coordination: Oversee rentals and usage of the 4-H Building and 4-H Kitchen, ensuring a smooth experience for all users.
• Fair & Event Preparation: Assist with the planning and coordination of county fairs and 4-H events by preparing necessary materials, organizing exhibits, and completing follow-up tasks for state events.
• Team Collaboration: Work closely with the 4-H Educator, local boards, committees, and volunteers, including occasional weekend and evening hours to support special events and activities.
• Records Management: Maintain comprehensive file systems and retention schedules, ensuring easy access and proper recordkeeping.
• Community Engagement: Build strong relationships with 4-H members and families, local agencies, and partner organizations.

What We’re Looking For

• Education & Experience: High school diploma or GED (or equivalent combination of education and experience) with a solid understanding of modern office practices.
• Tech-Savvy: Comfortable using computers and common software programs to handle various administrative tasks.
• Organized & Detail-Oriented: Able to juggle multiple priorities while maintaining accuracy and efficiency.
• Strong Communicator: Excellent verbal and written communication skills, delivering information clearly and professionally.
• Customer-Focused: Dedicated to providing top-notch service to the public, 4-H members, families, and partner organizations.
• Team Player: Eager to collaborate and build relationships with colleagues, volunteers, and the community.

Why Join Us?

• Competitive Pay: Starting wage of $19.28/hour (DOE).
• Meaningful Impact: Be part of a mission-driven organization that supports youth development, agriculture, and community growth.
• Outstanding Benefits: Enjoy health insurance coverage and participation in the South Dakota Retirement Plan.
• Collaborative Environment: Work alongside passionate individuals dedicated to making a positive difference in Clay County.

If you’re looking for a role where you can combine your love of organization, community service, and youth development, we’d love to hear from you!

Clay County Extension Office is an Equal Opportunity Employer (EOE).