Contracts and Billing Administrator

Description

Job Title: Contracts and Billing Administrator

Who we are:

Altia provides a SaaS platform that enables automotive and IoT manufacturers to get easy-to-use, compelling, Graphical User Interfaces (GUIs) on any embedded hardware. By providing powerful, professional-grade embedded GUI development tools, we help creative, customer-focused designers and software engineers worldwide efficiently deploy amazing user interfaces. Automotive, medical, industrial and consumer electronics companies rely on Altia’s best-in-class software and services to get their GUIs into production. Altia’s software solution is a proven winner and can be found in over 100 million products worldwide. Hundreds of companies, from GM, Toyota, Hyundai, VW, Medtronic, and Whirlpool trust and use our solutions every day. Check us out at www.Altia.com.

Who we want: We are seeking a dynamic and driven candidate who is self-motivated and passionate about analyzing contracts for our Altia entities in the USA, Germany, Japan and South Korea with a detailed eye toward minimizing risks, reducing costs and increasing profits, while ensuring compliance with the law. Responsible for preparing, examining, analyzing, and revising vendor/customer contracts. As part of this role the successful candidate will also be responsible for our world-wide Accounts Receivables and billings. We are looking for a candidate who loves to work with excel and has a very strong affinity for numbers. The position will report directly to the VP of Finance and is based in Colorado Springs.

Primary Responsibilities:

• Oversees the preparation, revision, and administration of vendor/customer contracts and NDAs
  • Analyze agreements/contracts, propose revisions and where needed, prepare briefs summarizing contractual issues and unique vendor/customer requirements
  • Work closely with external legal counsel and internal stakeholders to facilitate legal reviews and ensure alignment across the organization
  • Identify contract legal and business issues and risks
  • Coordinate with internal/external stakeholders using discretion and prioritization to escalate as necessary
  • Provide contract support for the sales, engineering, services, and marketing teams by providing notice on obligations and compliance issues to ensure understanding of and adherence to contact details and standards
  • Monitor contract performance, including the status of customer and Altia deliverables.  Disseminate information to appropriate employees regarding contract status. 
  • Provide post-contract summaries when appropriate and ensure contract execution and retention in accordance with established policies.
  • Attend contract related meetings with customers and vendors, in different time zones.
• Create, optimize and evolve Altia contract templates and standardized procedures as needed
• Maintain detailed and organized files in accordance with internal processes including original contracts, changes/deviations, amendments, and clarifications.
• Obtain, track, and monitor royalty production data per contract terms and forecasts
  • Provide internal updates on royalty production as related to contract terms
  • Work with Sales to determine royalty schedule forecast
  • Update internal royalty tracking mechanism
• Establish systems and processes that enable company to scale sales growth including negotiating and closing contracts efficiently.
• Prepare and issue accurate customer invoices in a timely manner, ensuring all billing data is complete and correct, and in line with local requirements in the US, as well as for our international entities.
• Maintain accurate and up-to-date customer records, including collecting and verifying appropriate documentation such as sales tax exemption certificates.
• Manage accounts receivables
  • Monitor accounts receivable to identify outstanding balances and follow up on overdue invoices
  • Communicate professionally with customers via email and phone regarding payment status, invoice questions, or discrepancies
  • Maintain detailed and organized records of all billing and collection activities
  • Collaborate with internal teams (e.g., sales, operations) to resolve billing issues or disputes
  • Generate aging reports and assist in forecasting cash collections
  • Escalate delinquent accounts and support legal or third-party collection processes when necessary
  • Assist with month-end close by providing accurate receivables data and reports
  • Ensure compliance with internal financial policies and accounting standards
• Assist during the yearly audit by providing requested contracts, reports or other documentation
• Support ad-hoc projects as needed

Qualifications

Education and Experience:

• Undergraduate degree and/or equivalent work experience in a Contract Management or similar role.
• 5 years of experience handling contract administrative functions in coordination with legal counsel preferably in the technology sector.
• Experience working and coordinating with several departments including Sales.
• Strong written and verbal communication and interpersonal skills
• Ability to adjust and set priorities to meet deadlines under minimal supervision
• Self-starter with strong personal work ethic, and a “whatever it takes” attitude
• Adept at learning new tools and technologies quickly
• Strong affinity for numbers & high attention to detail
• Flexible working schedule to be able to liaise with customers & colleagues in Asia and Europe

Preferred Qualifications:

• Proficiency in the MS Office suite of tools with emphasis on Word and Excel
• Knowledge of Salesforce and/or NetSuite is a significant plus.

Company Global Headquarters:  Colorado Springs, CO

Position Location: Colorado Springs

Reporting Relationship:  Reports to VP of Finance

Position Status: Full Time

Budgeted Base Salary Range: $80,000-$100,000 commensurate with experience

Altia cares about you and your overall well-being. That's why we offer a comprehensive benefits package to all regular employees, which includes a 401(k) plan with employer matching, flexible time off, a flexible work schedule and more.  Additionally, for full-time employees, Altia offers medical, dental, and vision benefits, 10 paid holidays, disability and basic life insurance.  

Culture/Environment:

We pride ourselves in our high ethical standards and employee morale. We build based on a foundation of respect. We generously partner within our communities to support economic growth and accessible education for all, knowing that providing avenues toward careers in technology can end the cycle of poverty.

We are committed to providing an environment of mutual respect, free of discrimination and harassment, where equal employment opportunity is available to all applicants and teammates. We believe that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

Salary : $80,000 - $100,000