What are the responsibilities and job description for the Administrative Assistant position at Altman Apartments LLC?
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
POSITION SUMMARY
This position will report directly to and will maintain consistent communication with CEO for coordination of all job tasks. The position will uphold a high standard of ethics, promoting a feeling of general good will and rapport with business associates. Must be willing to take on assorted job assignments and be flexible with new tasks as they come. A positive “can do” attitude is a must!
JOB REQUIREMENTS
Business Administration
- Complete various administrative tasks as assigned
- Send DocuSign for signatures as needed
- Lender Holdback Draw Process
- Periodically review general ledger for each project to determine if project is eligible for loan draw
- Send general ledger with new expense items highlighted for review by General Manager or Controller
- Format expenses according to lender’s instructions
- Download all reference documents and send waivers to vendors to be signed by DocuSign
- Process & Submit loan draw application package to lenders for release of construction holdback funds
- Accounts Payable / Accounts Receivable
- Place orders for new equipment, furniture, fixtures, and appliances and coordinate deliveries
- Charge back dispute process coordination with front desk agent and submittal of documents to merchant processor
- Ensuring accuracy of front desk payment processing
Leasing Coordination (Backup)
- Fill out leasing template and list vacant units for lease in AppFolio
- Perform tenant screening and background checks
- Draft lease for tenant to sign and send for signatures
- Manage move in process to accounting system
- Coordinate move ins and showings with onsite managers
- Process official letters to tenants as necessary
- Delinquency Processing (Backup)
- Monthly review delinquency reports with managers
- Coordinate inspection of delinquent units between property and Project Coordinator
- Issuing of 3DPQ Notices
- Preparing file for submittal of UD
- Send Unpaid charges reminder emails to residents
Move Out Coordination
- Coordinate pre-move out inspection as necessary
- Provide pre-move out statement of charges as necessary
- Collect photos and inspection forms for any damages and missing items post move out
- Process security deposit disposition statements and mail to tenants within 21 days
- Send email to managers to follow up on upcoming move move outs
- Collect move out documents and send to GM for processing
Qualifications
- Previous experience in property management, administrative assistant, or other related fields
- Ability to multitask and prioritize
- Excellent verbal and written communication skills
- Ability to communicate effectively with all vendors and associates
- Customer service positive attitude
- Must be able to work 8:00am – 4:30pm Monday through Friday schedule at La Jolla corporate office
- Strong skills with Microsoft Office Suite including Excel
Compensation
- Starting at $18 -20.00 based on the experience per hour, full time employment paid on a bi-weekly basis
- Use of company issued laptop computer
- Use of company issued internet enabled cellular phone
- All supplies are provided by management
Altman Apartments will consider all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
Salary : $18 - $20