We are seeking a Payroll Administrator to join our growing Accounting team. The Payroll Administrator will be responsible for overseeing and handling all aspects of payroll processing within an organization, including data collection, verification, calculation, and distribution of paychecks, ensuring accuracy and compliance with regulations, continuously inspecting the process for opportunities for improvement, identifying areas for process improvement, and an understanding of relevant laws and regulations. The payroll team handles payroll for US based employees across multiple states.

Job Description
 

Key Responsibilities:

Payroll Processing:

• Ensure accurate and timely processing of employee payroll, including wages, bonuses, commissions, deductions, and taxes.

• Handle payroll adjustments, corrections, and retroactive pay calculations.

Compliance and Taxation:

• Ensure compliance with local, state, and federal tax laws, including filing and reporting.

• Calculate and process employee tax deductions and other contributions, such as 401(k), health benefits, and garnishments.

• Stay updated on changes to tax laws and regulations, implementing necessary changes.

Reporting and Record-keeping:

• Prepare and maintain payroll reports, including earnings statements, tax filings, and year-end reports (W-2s, 1099s).

• Review payroll records for accuracy and completeness, ensuring compliance with internal and external audit requirements.

System Management:

• Utilize payroll software or systems to process payroll and maintain employee records.

• Troubleshoot payroll system issues and work with IT or vendor(s) to implement system upgrades or resolve problems.

Employee Inquiries and Support:

• Serve as the point of contact for payroll-related inquiries, providing guidance and resolving any issues related to pay discrepancies, deductions, or benefits.

Process Improvement:

• Help identify and implement areas for efficiency improvements, automation, or cost savings.

• Help identify and lead new payroll-related technologies or best practices to streamline operations.

Qualifications:

• Minimum of 5 years of experience processing payroll

• An Associate's degree in Accounting, Finance, Human Resources, or equivalent work experience

• Attention to Detail: Accuracy is crucial in payroll processing, so attention to detail is a must.

• Payroll Systems Knowledge: Proficiency in payroll software (e.g., ADP, Paychex, Workday) and HRIS systems. 

• Regulatory Knowledge: Strong understanding of tax laws, wage laws, and employment regulations (e.g., FLSA, state/local tax regulations).

• Analytical Skills: Ability to analyze payroll data and resolve discrepancies using Excel or Google Sheets (ability to perform pivot tables, vlookups, basic formulas, etc)

• Communication Skills: Strong interpersonal skills for handling employee inquiries and working with management teams.

• Problem-Solving: Ability to identify, troubleshoot and resolve or provide recommendations for payroll issues efficiently.

• Experience building and maintaining cross-functional partnerships

• Demonstrated ability to adapt to shifting priorities and processes

Preferred Qualifications

• Certifications: Payroll certifications, such as Certified Payroll Professional (CPP) or Fundamentals of Payroll Certification (FPC), highly desirable

• ADP Workforce Now highly preferred

• Workday Payroll experience is a plus

Additional Information
 

Additional Physical Job Requirements

• Reading English, comprehending, and following simple oral and written instructions. 

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.  Assessing the accuracy, neatness and thoroughness of the work assigned.

• Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly. 

• Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. 

• Frequent repeating motions required to operate a computer or phone that may include the wrists, hands and/or fingers.

• Environmental Conditions: occasional exposure to low temperatures or high temperatures, outdoor elements such as precipitation and wind, and noisy environments.

• Physical Activities: 

  • Occasionally ascending or descending stairs, ramps and the like.

  • Moving about to accomplish tasks and/or moving from one worksite to another. 

  • Adjusting or moving objects up to 20 pounds in all directions. 

  • Operating motor vehicles.

  • Occasional sedentary work that primarily involves sitting/standing/driving/flying

Salary and Benefits

Salary Range: $86,400 - $108,000

Commission Eligible: No

Equity Eligible: Yes

Travel: Yes - Required up to 5% of the time. This would exclusively be for org on/off sites throughout the year as needed.
Location Requirement: Employment at Alto is limited to individuals residing in the following states: Arizona, Arkansas, California, Colorado, Florida, Kansas, Maryland, Missouri, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Washington (WA), and Wisconsin.

Employment Authorization Requirement: Applicants must be authorized to work for any employer in the U.S. At this time, Alto is unable to sponsor or take over sponsorship of an employment Visa.

Benefits: Full-time employee benefits include: Multiple group medical, dental and vision plans to choose from, 401(k) plan, group life, AD&D, FSA/HSA, employer paid STD/LTD, Take-What-You-Need vacation time, accrued paid sick time, 11 paid holidays (7 for Pharmacy and Care teams), 8 weeks paid parental leave for eligible employees.

Application deadline: February 20, 2025

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Alto Pharmacy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, veteran status, or any other legally protected basis. If you have a disability and require reasonable accommodation during any portion of the application or hiring process, please contact us at CandidateHelp@alto.com.

Alto Pharmacy considers qualified applicants with arrest or conviction records for employment and conducts background checks consistent with applicable law, including the California, Los Angeles County, San Francisco, and New York City Fair Chance laws. We are an E-Verify participating company.

To learn about Alto's privacy practices including compliance with applicable privacy laws, please click here.

Salary : $86,400 - $108,000