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Executive Assistant

Altom Transport
Chicago, IL Full Time
POSTED ON 2/8/2025
AVAILABLE BEFORE 4/6/2025
  • Manage the Executive's calendar, prioritizing appointments, travel, and meetings
  • Draft correspondence, including letters, emails, and reports, on behalf of the Executive
  • Support the Executive in meetings by taking notes and ensuring the completion of action items
  • Represent the Executive in meetings and communications with internal and external stakeholders
  • Act as a liaison between the Executive, clients, and stakeholders, ensuring timely communication and decision-making
  • Provide strategic insights to the Executive on planning, policy development, and decision-making
  • Ensure the timely completion of projects and initiatives led by the Executive
  • Research and recommend updated policies and strategies as needed
  • Create and maintain systems to streamline operations
  • Maintain confidential files and data records accurately
  • Utilize Excel extensively for data analysis and reporting
  • Work collaboratively across all departments within the organization
  • Assist with ad-hoc projects and other duties as assigned


Requirements

  • Strong written and verbal communication skills
  • Extensive experience with Excel, including data analysis and reporting
  • Strong organizational and time management abilities
  • Critical thinking and problem-solving skills
  • Ability to build and maintain relationships across various levels
  • Attention to detail and a proactive, flexible attitude
  • A positive outlook with the ability to adapt to changing priorities


Education and Experience Requirements:

  • 3 years of experience in a business or executive support role
  • Proven experience in organizing and directing multiple teams or departments
  • Proficiency in Excel or Google Sheets for reporting and analytics


Benefits

  • Empower 401(K) Retirement Program With Company Match On Day 1
  • Blue Cross Blue Shield Health Insurance. (Prescriptions, Vision, And Dental)
  • Life Insurance Policy - Additional Life and Disability Coverage Available
  • Paid Vacations, Time Off, And Holidays

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