What are the responsibilities and job description for the Administrative Assistant position at Alutiiq, LLC?
Job Description:
Job Requirements:
Afognak Native Corporation has an opportunity for an Administrative Assistant located at our corporate office in Anchorage, Alaska. The Administrative Assistant/Receptionist reports to the Executive Assistant. The Administrative Assistant functions as the primary administrative support for the Anchorage Facility.
- Greet guests, answer and direct incoming calls in professional and courteous manner.
- Take and receive messages as needed or directed by staff.
- Provide callers with basic corporate information such as company address, directions to locations, fax, website, etc.
- Ensure coffee and water is always available for guests during normal business hours.
- Keep the reception area clean and free of clutter, remove any outdated brochures and reading material from the lobby.
- Maintain the corporate calendar and conference room schedules.
- Keep conference rooms clean and presentable, inspecting them on a regular basis to prepare for all meetings.
- Maintain floor map for all Alutiiq Center employees.
- Code and process all invoices related to the Alutiiq Center.
- Process and distribute both incoming and outgoing mail in a timely manner.
- Ensure all checks are date stamped, scanned and entered into the check log.
- Notify recipients and distribute faxes in a timely manner.
- Maintain facility supplies for both the office and break room ensuring all are organized in a consistent manner.
- Provide administrative support to all departments as requested, including but not limited to; shredding, typing correspondence, performing data entry, sending faxes, preparing and mailing packages, copying, filing, and making phone calls.
- Other duties as assigned.
Payrate: $17.85 to $22.31 Hourly
Job Requirements:
- A minimum of two years’ experience in all aspects of administrative support.
- High School Diploma or GED.
- Ability to communicate with the public in a professional and courteous manner and handle difficult situations.
- Must adhere to the Corporation’s confidentiality policy.
- Excellent organizational skills with the ability to meet deadlines and prioritize work effectively.
- Strong computer skills with proficiency in Microsoft Office Suite programs, Adobe Professional and the ability to exercise strength in internet research projects.
- Valid state driver’s license with a clean driving record.
Salary : $18 - $22
