Registrar

Position Description

Position Title: Registrar Date: January 2025

Department: Registrar's Office Full-time/12-month

Reports to: Executive Director of Institutional Effectiveness

Primary Function: Manage the operations of Alverno College's Registrar's Office in keeping with

institutional goals, enrollment objectives, Alverno’s abilities- and assessment-based curriculum, and

federal, state and institutional guidelines

Principal Responsibilities

1. Develop, implement and evaluate an effective and technologically up-to-date Registrar's Office,

while maintaining a student centered, student friendly office.

2. Hire, supervise, develop, coordinate the office staff, including delegating supervisory roles while

maintaining a team approach.

3. Assure compliance with applicable federal and state regulations.

4. Assure that deadlines in the Academic Calendar are adhered to, and that processes such as roster

verifications, graduation checks and degree postings are completed in a timely manner.

5. Promote the integration of technology, the streamlining of processes, the elimination of

redundancies in office procedures and functions by capitalizing on the use of current technology

in all related areas.

6. Attend all undergraduate Curriculum Committee and Grad Council meetings and assure that new

or revised courses, programs, and policies are included in the next Catalog.

7. Assign registration times, forecast and schedule courses and final assessments

8. Assure the appropriate and timely handling of transfer credits

9. Take responsibility for ensuring the student information computer system and related reports

meet the needs of faculty, staff and students for all student related areas e.g. curriculum

management, faculty information, academic records, registration, degree audit, all reporting

aspects of the ability based curriculum, retention, graduation rates etc.

10. Promote the maximum use of the student information computer system by faculty, staff and

students

11. Serve as liaison to the college wide computer systems' directors for faculty, staff, student

academic, Registrar related needs.

12. Make observations and decisions, point out trends and implications related to direction setting,

proposed programs, practices and policies that faculty and staff are considering that impact the

responsibilities of the Registrar's Office

13. Present a balance of realistic implications and creative problem solving to proposed ideas that

impact the Registrar's Office responsibilities.

14. Keep abreast of national Registrar related issues and new directions and make recommendations

as appropriate,

15. Develop and maintain positive and proactive working relationships with multiple academic,

administrative support, and academic support departments in relation to the responsibilities of the

Registrar's Office.

16. Participate in department meetings, committees, and official College functions when appropriate.

17. Demonstrate a commitment to Alverno’s mission, values, and abilities- and assessment-based

curriculum.

18. Be respectful of the College's vision of a balanced and healthy lifestyle strategy which includes

the Seven Dimensions of Wellness: Career, Emotional, Environmental, Intellectual, Physical,

Social, and Spiritual.

19. Oversee and manage the office budget.

20. Participation on other college committees as relevant.

21. Perform other tasks as necessary to support the mission of the College.

Minimum Qualifications

1. Master's degree required.

2. Higher education experience required, including a minimum of three years of experience

working in a Registrar's Office.

3. Proficiency with CourseLeaf catalog software strongly preferred.

4. Demonstrated skills in leadership, accuracy and working with details.

5. Requires the ability to work with and maintain confidential information.

6. Requires the ability to work independently as well as collaborate with others.

7. Requires a working knowledge of Microsoft Office and database systems.

8. Requires excellent written and oral communication skills including the ability to

communicate and respond to both internal and external customers professionally and in a

timely manner. Must have the ability to read, interpret, write and complete documents such as

reports and general correspondence.

9. Requires demonstrated flexibility and adaptability to changing business environment

including the ability to multi-task; and the ability to perform job responsibilities under

moderate levels of stress, imposed by peak workloads, student/customer contact, diverse

personalities, and frequent interruptions.

10. Requires strong problem-solving skills including the ability to define problems and propose

feasible solutions; establish facts and draw valid conclusions; and make decisions with

informed judgment and decision support.

11. Self-directed with strong problem-solving skills including the ability to develop
innovative approaches and ideas and meet challenges with resourcefulness, including
collaborating with others.

12. Attention to detail, strong organizational competence, and the ability to coordinate multiple
deadlines simultaneously in a fast-paced environment.

13. Ability to speak and hear. Able to freely move throughout the campus. Must have the ability
to occasionally lift and/or move up to 20 pounds and occasionally lift and/or move up to 35
pounds.

How to Apply

• Apply online at Alverno College - Employment Application

• Please attach your cover letter, curriculum vita or resume, teaching philosophy statement,

official or unofficial graduate transcripts, and three professional references to the online

application. Applications with missing components will not be reviewed.