What are the responsibilities and job description for the Part-time Office Manager position at Always Responsive Home Care?
Job Summary
Always Responsive Home Care-Union is seeking a skilled and motivated part-time Office Manager to manage the day-to-day operations of our home care office. In this position, you will be responsible for managing human resources functions, scheduling, caregiver coordination, client intake, and office administration. The ideal candidate will thrive in a fast-paced environment, be detail-oriented, and possess excellent communication skills.
Key Responsibilities:
- Human Resources Management:
- Oversee the recruitment process for caregivers, including processing applications, conducting interviews, performing background checks, and validating references.
- Maintain accurate employee records, including personnel data, compensation, benefits, tax information, attendance, performance reviews, and termination details.
- Orient new caregivers and ensure that caregiver files remain up-to-date in compliance with policies and procedures.
- Supervise caregivers, ensuring quality care and completing performance evaluations at scheduled intervals.
- Client and Caregiver Coordination:
- Perform client intakes, assess client needs, and ensure proper caregiver placement.
- Schedule shifts and match caregiver qualifications and availability to meet client needs.
- Address client and caregiver issues, resolve problems, and document incidents as needed, including Worker’s Compensation, DPH, and other related reports.
- Ensure caregivers are adequately trained, supported, and informed of policies and procedures.
- Operations and Office Management:
- Manage office operations, including ordering and maintaining office supplies and equipment.
- Oversee office scheduling, including time off requests, office dispatch, on-call coverage, and storm coverage.
- Review caregiver schedules and adjust based on client priority levels, shift availability, and operational needs.
- Ensure that accurate data entry is maintained for scheduling, payroll, and client documentation.
- Team Support and Communication:
- Foster open and effective communication between office staff, caregivers, and clients.
- Collaborate with the office team to identify areas for improvement and address any challenges that may arise.
- Ensure that agency standards and values are met and upheld across all operations.
- Perform other administrative tasks as needed to support daily office operations.
Qualifications
- Proven experience in office management, human resources, or related field.
- Excellent organizational, multitasking, and time management skills.
- Strong communication and interpersonal skills.
- Ability to handle high-pressure situations and manage multiple responsibilities simultaneously.
- Experience with scheduling, caregiver coordination, or home care industry preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- High school diploma required; Associate’s or Bachelor’s degree in a related field preferred.
We look forward to welcoming a dedicated Office Manager who can contribute positively to our team dynamics while ensuring operational excellence within our organization.
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 20 – 25 per week
Ability to Commute:
- Cranford, NJ 07016 (Required)
Work Location: In person
Salary : $18 - $22
