Personal Assistant

Job Title: Personal Assistant for a Family in the Hudson Valley

Location: Hudson Valley, NY

Position Type: Full-time/Hybrid work environment

About the Position:

We are seeking a proactive and highly organized Personal Assistant to support a busy two-income household in the Hudson Valley. This role requires someone who can think one to two steps ahead, anticipate needs, and manage multiple responsibilities with precision and discretion. The ideal candidate is a self-starter who goes beyond just following rules, demonstrates excellent attention to detail and follow-through, and brings a creative problem-solving mindset to navigate any challenges that arise. This position requires someone who thrives in a dynamic environment and can provide support for the family, including managing tasks related to maintaining two homes and assisting with various personal and household needs.

Key Responsibilities:

• Household Management: Oversee the scheduling and coordination of routine maintenance and repairs for two homes in the Hudson Valley. This includes managing the calendar for services, booking contractors, and being present on-site to let them in and supervise as needed.

• Appointment Coordination: Schedule and manage personal appointments, including medical, dental, and other necessary engagements for all family members.

• Grocery Shopping and Errands: Conduct weekly grocery shopping, manage household inventories, and handle any additional errands such as returns or picking up special items.

• Cleaning and Organization: Ensure cash is left weekly for cleaning services, manage household supplies, and maintain organization systems to keep the home running smoothly.

• Delivery Management: Oversee and manage all household deliveries and returns, ensuring timely and accurate receipt and dispatch.

• Special Needs Awareness: Provide support in managing the specific needs of a special needs child, coordinating any additional resources, appointments, or services required.

• Event and Travel Coordination: Assist with planning and organizing family events, and manage travel arrangements as needed.

• Administrative Support: Handle administrative tasks, such as managing mail, filing documents, and providing assistance with any personal projects or household administrative needs.

Key Traits and Skills:

• Forward-Thinking and Anticipatory: Ability to think one to two steps ahead, anticipate needs and potential issues, and proactively address them.

• Attention to Detail and Follow-Through: Strong organizational skills with a meticulous approach to managing details and ensuring follow-through on all tasks.

• Self-Starter: Initiative to take on tasks without being directed, with the ability to make informed decisions independently.

• Creative Problem-Solving: Capable of finding solutions when faced with obstacles or unforeseen challenges.

• Communication Skills: Excellent verbal and written communication skills, able to interact professionally with contractors, vendors, and other service providers.

• Adaptability: Comfortable managing a range of tasks and shifting priorities as needed.

• Discretion and Professionalism: High level of discretion and professionalism in managing sensitive information and household matters.

Qualifications:

• Previous experience in a similar role or relevant experience managing household tasks.

• Strong references showcasing reliability, trustworthiness, and the ability to manage a range of responsibilities.

• Valid driver’s license and reliable transportation.

• Ability to work flexible hours as needed.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Education:

• Bachelor's (Required)

Experience:

• Personal assistant experience: 5 years (Required)

Language:

• English (Required)

Work Location: In person

Salary : $80,000 - $100,000