Administrative Assistance

JOB SUMMARY

Provide support for various company departments by performing general office tasks. Work Monday to Friday, 40 hours per week.

ESSENTIAL FUNCTIONS

• Attend work as scheduled
• Work well with others, demonstrate confidentiality, poise, diplomacy, tactfulness and good interpersonal skills
• Follow company handbooks and other instructions
• Strong written and oral communication skills

DUTIES AND RESPONSIBILITIES

• Assistance: Provide administrative support for all staff including project managers and Safety/EEO Officer
• Communication: Greeting visitors, answering phones, handling emails, and preparing correspondence
• Record Keeping: Maintaining files, databases, and other records, sort and distribute mail

·         Typing and Formatting: Draft and distribute correspondence, reports, forms and other documents as well as updating company contacts, job lists, handbooks, etc accurately and efficiently

• Supplies: Ordering supplies and scheduling office equipment maintenance

·         Reporting: Inform management/staff of status, progress and other information pertaining to assigned duties

• Positive Interaction: Be able to effectively communicate with individuals at all levels of the organization
• Data Entry: Entering and updating information in databases and spreadsheets

·         Contract Administration: Subcontracts, Purchase Order’s, job lists, job setup, filing, and all additional paperwork needed per job

• Training: Setting up and documenting new trainings and re-certifications
• Perform other duties as assigned by management

 REQUIREMENTS

Education, Experience & Certification

• High school graduate or G.E.D. preferred
• Prior office experience preferred
• Knowledge of proper English grammar and ability to work with numbers accurately
• Strong computer skills, especially MS Office, and ability to learn others as needed

Physical

• Normal range of vision both close and at a distance
• Sit and work at a desk for extended periods of time
• Standing and walking between offices, retrieve supplies and mail
• Reaching above and below should level to access files or other materials
• Lifting may be required when moving office supplies, files, or equipment, typically weighing up to 25 pounds
• Use office machines such as computer, fax, phones, copier and printers
• Maintain filing systems

This is a job description outlining the duties and responsibilities for the above described position. It is not meant to imply an employment contract or to be a complete list of duties and requirements that may be needed or incurred on the job during employment. Please refer to employee handbook for other specific company guidelines and rules.

Salary : $20