Counselor Clerk

Required typing test of >40 WPM

Must upload proof of educaton to application

PRIMARY PURPOSE:

Positively impact the efficient operation of office routines and practices associated with a busy,

productive, and smoothly run office so it can play its effective part in the education process.

QUALIFICATIONS:

Minimum Education/Certification:

High school diploma or equivalent

College and computer classes helpful

Special Knowledge/Skills:

Effective communication skills (both verbal and written) and interpersonal skills

Working knowledge of data processing systems and applications

Ability to prioritize

Basic math skills

Excellent reading and grammatical skills

Excellent computer skills including Microsoft Suite

Attention to fine details

Ability to meet deadlines

Proof of typing >40 WPM- required

Work Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and

peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including prolonged keyboarding & use of mouse;

occasional reaching

Lifting: Occasional lifting and carrying (less than 40 pounds)

Environment: May work with frequent interruptions; Must maintain professional demeanor

under stress; Must have problem solving skills

Regular attendance is an essential function.

Minimum Experience:

Have appropriate clerical or secretarial experience as required by supervisor

MAJOR RESPONSIBILITIES AND DUTIES:

• Request student records and complete enrollment and withdrawal of students.
• Record and file incoming student records; correlate and send outgoing records to requesting school or Administration Building; update and maintain student enrollment database records.
• Maintain accurate student data in Skyward.
• Assist students, parents, and teachers who come it the counselor’s office.
• Answer telephone and take accurate messages.
• Work closely with counselors to prepare student schedules.
• Type and process requisitions as needed.
• Assist counselors with documents, filing, forms, and all other clerical tasks.
• Grade reporting: print progress grades and report cards, grade reports for counselors, gather and organize grading sheets from teachers, keep appropriate papers for report cards.
• Be familiar with local and state policies for keeping cumulative records current, cleaned out and sent in a timely manner to student records for scanning.
• Be familiar with and follow all FERPA laws and requirements.
• Maintain confidentiality of all information and student records.
• Ensure compliance with all local policies and state and federal statutes including the Educator Code of Ethics.
• Performs such other tasks and accepts such other responsibilities as may be assigned.