Marketing Events Coordinator

The Marketing Event Coordinator plays a key role within the Sales & Marketing team at American Water Chemicals, overseeing the planning, execution, and logistics of company events—including industry tradeshows, customer seminars, and internal sales meetings. This role works closely with both marketing and sales teams to ensure that all events are strategically aligned, professionally executed, and contribute to the company’s overall brand and business objectives. Highly organized and detail-oriented, the Marketing Event Coordinator thrives in a fast-paced, deadline-driven environment and plays a key role in enhancing the company’s external presence and internal collaboration.

Duties/Responsibilities:

• Event Planning & Coordination
  • Plant, organize, and execute a variety of events including tradeshows, customer-facing seminars, and internal team meetings.
  • Oversee all event logistics such as registration, booth design, vendor communication, and on-site setup.
  • Align event strategies with company goals by partnering with internal stakeholders across departments.
• Logistics & Inventory Management
  • Maintain inventory of promotion items, branded merchandise, marketing collateral, and tradeshow display assets.
  • Coordinate with logistics and advanced warehouse teams to ensure timely, accurate shipment of materials to and from event sites.
  • Monitor usage and forecast replenishment needs to support continuous event readiness.
• Sales Team Support
  • Serve as a liaison between the marketing and sales teams, providing logistical and administrative support for key initiatives.
  • Manage the ordering and distribution of branded items such as business cards, corporate apparel, and seasonal customer gifts.
• Budgeting & Reporting
  • Track and manage event budgets to ensure cost-effective execution.
  • Collect and analyze post-event feedback and performance to measure ROI and improve future events.
  • Partner with the accounting department to track expenses, reconcile invoices, and ensure timely vendor payments.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree in Marketing, Communications, Hospitality or Event Management, or a related field.
• At least one year of experience in event coordination or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Occasional travel may be required (<5%).

Work Location:

This is a hybrid position based out of our Plant City, FL office, with a combination of in-office and remote work. Candidates should be located within a reasonable commuting distance and available for on-site work as needed.

Physical Requirements:

• Ability to lift, carry, and transport event materials and equipment weighing up to 50 lbs.
• Must be able to stand and walk for extended periods during event setup, execution, and breakdown.
• Occasional bending, stooping, and reaching required during event preparation and logistics handling.