Aviation Dispatcher

AMBFO, LLC is the family office dedicated to the Blank Family and a part of The Blank Family of Businesses. The family of businesses portfolio includes The Arthur M. Blank Family Foundation, Atlanta Falcons Football Club, Mercedes-Benz Stadium, PGA TOUR Superstore, Atlanta United FC, AMB West, and the Atlanta Drive GC. While diverse in nature with unique operations and customers, these businesses are run based on a common set of core values, which focus on developing customer relationships, treating associates with respect, and supporting communities.

Position Summary

The Dispatcher is a non-flying position that reports directly to the Director of Aviation. The Dispatcher is responsible for overseeing all planning and preparation of company travel within the Aviation department - both domestic and international under FAA Pt. 91. This position requires a high level of safety awareness, communication skills, project management and accuracy. This person works closely with company assistants to ensure all travel needs are met for company principals.

Roles and Responsibilities

• Act as liaison between company staff and the Aviation department regarding travel planning and itineraries.
• Primary contact for all pre-flight planning of domestic and international trip requests. Will work with the Director of Aviation to assign crews to trips.
• Coordinate aircraft movements in concert with the Pilot in Command to ensure compliance with all airspace and airport restrictions (NOTAMS, TFRs, etc.).
• Arrange trip package for crew that includes, but not necessarily limited to, trip sheets, handling confirmations, overflight and landing permits (as necessary) as well as any other data that may be pertinent to a given trip.
• When necessary, obtain foreign clearances, APIS confirmations, over flight and landing permits, and slot reservations.
• Coordinate with the Director of Security and other Aviation department staff to arrange flight and ground logistics and security as needed.
• Negotiate and obtain fuel quotes for all flights.
• Confirm and communicate catering needs and requests to Flight Attendants.
• Coordinate and confirm all ground transportation needs for passengers.
• Expertise with common industry flight scheduling software tools (PFM, FOS, etc.).
• Familiarity with common industry flight planning software tools (Universal, ARINC, Honeywell / GDC, etc.).
• Coordinate with outside and on-location vendors (FBOs, handling agents, guides, interpreters, etc.) as necessary.
• Work with company assistants and flight department staff to anticipate and resolve conflicts between maintenance and crew schedules and long range travel planning.
• Logs flight times / expenses and generates monthly reports, as needed.
• Maintain aircraft and hangar stock / food inventory.
• Maintain aircraft movie library.
• Schedule crew and hangar staff training (Flight Safety, Bombardier, AAA, CPR / AED, etc.)
• Process weekly invoices to submit to accounting department.
• Maintain US CBP Overflight Permit.
• Coordinate and confirm all travel requirements for all aviation department personnel.
• Maintain training document library for each aviation department personnel.
• Coordinate third-part operations and maintenance audits.
• Demonstrates honesty, responsibility, integrity, fulfillment of commitments and professionalism at all times.
• Additional support tasks and responsibilities as required
• Our flight schedule is typically known several days in advance; however, short notice trips can occur from time to time. As a result, this position requires the ability for the person to be available 24 / 7 on the rare occurrences when a short notice trip arises.

Required Skills

Preferred Skills

Qualifications and Education Requirements

To perform this job successfully, the individual must be self-motivated and able to work independently while performing each essential duty and responsibility. The requirements listed below are representative of the knowledge, skill and ability required.